Medical Expert Recruiter

About the Role

IMS Legal Strategies is a trusted partner to law firms and corporations worldwide, providing expertise and technology to solve dispute-related challenges and protect reputations. We deliver strategic solutions for the entire litigation lifecycle, including advisory and analytical support, specialized expert witness services, data-driven jury consulting, trial graphics, and presentation technology. Our integrated teams have decades of practical experience in over 65,000 cases and 6,500 trials.

The Medical Expert Recruiter supports the identification, evaluation, and onboarding of highly qualified medical experts for litigation and consulting engagements. This role conducts clinical background research, interviews prospective experts, maintains accurate recruitment records, and collaborates with cross-functional teams to ensure a seamless recruitment process. The ideal candidate thrives in a fast-paced, remote environment and demonstrates exceptional communication, organization, and relationship-building skills.

“Together, we win” is the IMS company motto and a genuine philosophy guiding our work with clients, experts, and one another. We are driven by five core values: Ownership Thinking, Humble Confidence, Quality and Excellence, Honor the Relationship, and Operate as One.

Responsibilities

• Conduct clinical background research to identify and evaluate prospective medical expert candidates
• Screen and interview qualified physicians and healthcare professionals to assess their credentials, experience, and suitability
• Coordinate the onboarding of medical experts by collecting and maintaining all required documentation, including:
  • Curriculum Vitae (CV)
  • Business Associates Agreement (BAA)
  • Medical Expert Profile
  • Medical Examination and Travel Preferences
  • General Expert Preferences
  • Criminal and Malpractice History
  • CV Editing Permissions
  • Testimonial History
  • Professional Headshot
• Maintain accurate and up-to-date expert information across Smartsheet, Clio, Monday.com, Microsoft Dynamics, and other recruitment systems
• Support the coordination of prospective expert engagements in partnership with the Medical Expert Recruitment team
• Attend industry conferences and networking events to identify and recruit new medical experts
• Assist with the creation and distribution of quarterly Medical Expert newsletters and expert surveys
• Research and develop medical specialty and subspecialty content for the company website
• Participate in weekly department meetings and collaborate regularly with Case Management, Case Intake, Sales, and other cross-functional teams
• Support client development meetings alongside the Sales team as requested
• Contribute to panel expansion initiatives and ongoing recruitment strategies
• Pursue continuing education opportunities to strengthen medical specialty knowledge and recruitment expertise
• Perform additional duties and special projects as assigned
• Travel up to three times per year for conferences, team meetings, and company events

Requirements

• Bachelor’s degree required
• Minimum of three years of clinical experience (nursing, allied health, or a related healthcare field)
• Prior recruiting or talent acquisition experience is preferred
• Experience working with physicians or medical professionals is highly desirable
• Proficiency with Microsoft Office Suite required
• Experience with applicant tracking systems (ATS), CRM platforms, or recruitment databases preferred

Skills

• Highly self-motivated with the ability to work independently in a remote environment
• Exceptional organizational, planning, and time management skills
• Ability to manage multiple priorities while consistently meeting deadlines
• Strong attention to detail with a commitment to producing accurate, high-quality work
• Excellent interpersonal skills with the ability to build credibility and trusted relationships with physicians and other healthcare professionals
• Strong active listening, interviewing, and information-gathering skills
• Demonstrated initiative, sound judgment, and problem-solving abilities
• Comfortable learning legal and litigation-related concepts
• Collaborative mindset with a commitment to achieving team goals
• Positive, energetic, and adaptable in a fast-paced environment
• Commitment to upholding the organization's core values

Competencies

• Relationship Building
• Client Service Excellence
• Written and Verbal Communication
• Critical Thinking
• Customer Focus
• Responsiveness
• Results Orientation
• Collaboration and Teamwork
• Adaptability
• Professionalism

Benefits

• Competitive compensation package with 401K match
• Flexible PTO and 12 paid holidays
• Robust health and welfare benefits, including medical, dental, vision, HSA, short-term disability, long-term disability, and life insurance, all with generous company contributions
• Career development programs supported through an integrated Learning Platform
• Talent Identification Program to recognize and reward high-performing, high-potential team members through career growth opportunities and unique development experiences
• Values-driven culture based on respect, care, growth, and excellence

Schedule

This position is 100% remote and supports east to west coast time zones.