Medical Education Program Coordinator- Residency Program

About the role

Monday – Friday in the office opportunity. Reporting into the Residency Manager. Will be part of a 3‑Coordinator team supporting 16 faculty and 24 residents. Candidate able to work independently / self‑starter / attention to detail very important. Strong computer skills. Knowledge with Microsoft Office Applications – Google Sheets and Excel – experience required. Strong customer service skills.

Responsibilities

• Coordinates administrative functions to support Medical Education and Residency needs to comply with accrediting and/or hospital regulatory requirements.
• Develops, maintains and coordinates Family Medicine curriculum rotation schedules for residents in collaboration with teaching faculty and other outside residency stakeholders to meet ACGME requirements.
• Supports development and implementation of new systems and processes to support the educational needs of the programs and trainees.
• Tracks and manages documentation within all systems for trainees to ensure compliance with governing accrediting organization(s) requirements.
• Develops and maintains all scheduling templates and the scheduling process for teaching faculty, residents, advanced providers and preceptors, which may include coordinating and maintaining call schedules.
• Provides support for visiting medical education trainees, including rotations for visiting medical students and visiting residents, including onboarding, orientation and housing coordination.
• Provides program level administrative support for trainee onboarding/promotion/graduation, examinations, credentialing and orientation.
• Provides resident and/or trainee recruitment coordination as it pertains to applicant screening and communication, materials, website content, interview scheduling and collaboration with teaching faculty and residents.
• Provides development and implementation of resident/trainee evaluations, data management and report generation in the electronic management suite and participates in accreditation or program required committees.
• Coordinates payments and tracks expenditures for programs and events.
• Works independently and within a team on special, related projects.
• Performs other duties as assigned.

Requirements

• Three years experience in a professional office or academic setting.
• Strong analytical skills.
• Proficient in Microsoft Office applications – Excel and Google Sheets.

Experience

• Three years experience in a professional office or academic setting.
• Two years direct experience with database management.
• Strong analytical skills.
• Proficient in Microsoft Office applications.