Medical Assistant Externship Coordinator

About the role

The Medical Assisting Externship Coordinator plays a vital role in bridging the gap between classroom instruction and hands-on workforce experience. This position manages all aspects of the externship process—including site development, student placement, compliance, and documentation—with the ultimate goal of converting externship opportunities into employment outcomes.

Responsibilities

• Foster strong partnerships with healthcare employers who are seeking to hire qualified graduates and ensure students begin and complete their externship modules on time.
• Coordinate student externship placements to ensure 100% on-time starts with the beginning of the externship module.
• Maintain accurate, real-time records in the Student Information System, including documentation required for accreditation and regulatory compliance.
• Provide clear communication and support to students and site supervisors regarding expectations, policies, and program requirements.
• Represent the college professionally with employers and community partners; participate in outreach and career events as needed.
• Serve as a student advocate by troubleshooting challenges, resolving concerns, and ensuring positive externship experiences.

Qualifications

• Minimum of three (3) years of hands-on Medical Assisting experience that supports qualification to serve as the externship instructor of record under applicable accreditation guidelines and institutional requirements.
• Two (2) years of experience in project coordination, community engagement, employer relations, or career services preferred.
• Strong organizational and time management skills; proven ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills with a professional and approachable demeanor.
• A customer-service mindset with the ability to build and maintain positive relationships with students, employers, and faculty.
• Working knowledge of the healthcare industry.
• Valid driver’s license and reliable transportation required; ability to travel frequently for externship site visits.
• Proficient in Microsoft Office Suite; comfortable using data tracking systems, Student Information Systems (SIS), or CRMs.
• Familiarity with ABHES & ACCES accreditation and prior experience in externship or career services or is a plus.

Benefits

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting vacation per year. Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program