Medical Assistant

To enhance the quality of life for men, women and children in the greater Los Angeles area through the provision of high quality, accessible and affordable healthcare services.

Benefits

• Medical Benefits: FHCCGLA pays 100% of employee’s Kaiser, Anthem Blue Cross, Health Net, and United Health Care coverage (HMO Plan), subject to change during open enrollment
• 403 B: Company matches up to 5% of employee’s salary through Mutual of America
• Dental Benefit: MetLife (HMO/PPO Plan)
• 11 paid holidays observed
• 2 floating holidays
• 1 birthday holiday
• Vision Benefit: MetLife Plan
• Life Insurance: Accidental Death & Dismemberment and Long-term Disability
• Paid Sick Leave: 56 hours for full-time, 40 hours for part-time and per-diem
• Employee Assistance Program
• 2 weeks’ vacation
• AFLAC Benefits

About the role

To assist patients to understand recommendations given by their health care providers; performs patient care functions; answers and screens medical calls; posts patient’s information to medical records and provides support in planning continuity of treatment.

Responsibilities

• Participates with medical/interdisciplinary team to coordinate and facilitate patient flow and chart management
• Maintains a positive, self-motivated attitude at all times
• Performs point of care glucose testing and spot hemoglobin, documents performance and results in EHR
• Assists with obtaining authorizations for services, ensures all required medical justification is collated and submitted as needed
• Escorts patients from the reception area to all patient areas (i.e., consult room, exam room, procedure room, lab draw room, check out)
• Reviews healthcare questionnaire for completeness and ensures any missing information is obtained
• Notifies treating provider when patients are ready to be seen and expedites smooth patient flow
• Ensures all patient care areas are kept clean and tidy; changes beds (paper/linen) after each patient encounter, removes soiled linen, and ensures clean linen is always available
• Proactively prepares supplies and equipment for minor procedures (i.e., biopsies, injections, suture removal, wound debridement)
• Conducts a weekly check of supplies to ensure none are expired
• Checks all sharps container receptacles daily and ensures full containers are replaced; stores full containers in the dirty utility room for pick-up
• Ensures all patient identifying information is HIPAA compliant; removes any patient identifying information and ensures it is scanned into the EHR or placed in the confidential bin for shredding
• Reports any issues with broken equipment and ensures it is removed and sent for repairs
• Schedules ordered tests as appropriate
• Answers telephone calls, explains clinic process, fee schedules, and services to clients; provides general information to callers and refers calls to the provider when necessary
• Informs patients and/or parent/guardian regarding services, contraindications, procedures, aftercare instructions, or counsels based on payer requirements
• Assists clients in completing medical history and medical program intake forms and/or consents, ensuring patient understanding when obtaining signatures
• Reviews patient charts for completeness, errors, signatures, and appropriate assembly
• Measures, records, and reports vital signs, weight, and height in the electronic healthcare record (NextGen)
• Assists clinicians with medical examinations as needed
• Makes and documents appropriate referrals and forwards them in a timely manner to the referrals clerk to ensure patient care and compliance according to agency standards
• Prepares treatment rooms for examination of patients
• Cleans and sterilizes instruments
• Gives injections or treatments and performs routine laboratory tests
• Ensures all necessary equipment is available in the rooms
• Ensures labs are sent to the correct laboratories according to patient insurance
• Able to cover all departments: Pediatrics, Women’s health, General medicine
• Operates electrocardiograph (EKG) and other equipment to administer routine diagnostic tests or calls medical facility or department to schedule patients for tests
• Checks oxygen tank on a weekly basis
• Ensures crash cart has been checked on a monthly basis
• Identifies, initiates, and implements measures to deliver high-quality care to patients and improve services
• Responds efficiently and timely to all patient and provider staff needs and inquiries
• Ensures excellent customer service to all FHCCGLA patients
• Works with operations managers to manage patient scheduling and flow to address bottlenecks and scheduling issues
• Handles patient grievances according to FHCCGLA’s Policy & Procedure
• Assists in developing, updating, and reviewing FHCCGLA Policies & Procedures (P&P’s) as needed (with input from all other key personnel)
• Ensures HIPAA compliance by maintaining strict confidentiality of all patient data and E.H.R./Practice Management System (PMS) according to regulations and FHCCGLA’s P&P’s
• Attends mandatory meetings/trainings:
  • Quarterly Staff Meeting/Trainings (Jan., Apr., Jul. & Oct.)
  • Corporate Risk Management Meeting (Quarterly, as needed)
  • Clinical & Operations (C&O) Meeting (as needed)
  • Meetings with FHCCGLA’s Executive Leadership (as needed)
  • Other pertinent meetings (as scheduled)
• Remains informed of:
  • Current legal and regulatory changes related to scope of practice
  • Specific programs/payors, insurances accepted, and services offered at FHCCGLA
  • All applicable Policies & Procedures
• Other duties as assigned

Requirements

• Certificate, required
• Current CPR Certification (must be kept up to date)
• FQHC experience, highly preferred
• Excellent analytical skills
• Motivation to take initiative to ensure all tasks are completed thoroughly and accurately
• Knowledge of administrative principles and procedures
• Computer knowledge preferred (e.g., NextGen (E.H.R. & PMS), Microsoft Word and Excel)
• Strong verbal and written communication skills
• Bilingual English/Spanish and familiarity with Hispanic culture
• Access to automobile with valid California driver’s license and state-mandated automobile insurance
• Work schedule may include evenings, overtime, and weekends as needed
• Ability to prioritize workload and work under pressure of deadlines
• Motivated and committed to the provision of high-quality healthcare for indigent and underserved communities
• Willingness to adapt to changes regarding the agency’s growth and expansion

Additional Qualifications

• Observes regulations on time card use and reporting
• Maintains attendance as per policy
• Maintains a clean and safe work area
• Observes Fire and Safety policy and procedures
• Observes general Safety/Employee Health policies and procedures
• Maintains a current annual health screening
• Observes FHCCGLA Appearance/Dress standards
• Maintains the privacy and confidentiality of both client and employee medical records
• Displays clearly visible identification
• Ability to work well with others in a professional and team-oriented environment
• Well-developed interpersonal skills, friendly personality, and ability to motivate staff by promoting teamwork
• Ability to relate to the public regardless of ethnic, religion, and economic status
• Excellent customer service skills
• Willingness to travel
• Strong planning and organizational skills
• Problem analysis and critical thinking skills
• Knowledge of the following (preferred but not limited to):
  • My Health LA
  • PPO’s
  • HMO’s
  • Medicare
  • Family PACT
  • CPSP
  • Medi-Cal
  • Fee-for-Service
  • CHDP
  • Managed Care Plans
  • Every Woman Counts
• Conducts only work-related conversations when clients are waiting for service
• Does not discuss other staff members, policies, problems, or medical care in public areas of the clinic

Pay

$22.80 - $23.24 per hour