Medical Administrative Assistant

About Us

Pediatrix Medical Group is one of the nation’s leading providers of highly specialized health care for women, babies and children. Since 1979, Pediatrix has grown from a single neonatology practice to a national, multispecialty medical group. Pediatrix-affiliated clinicians are committed to providing coordinated, compassionate and clinically excellent services to women, babies and children across the continuum of care, both in hospital settings and office-based practices. The group’s high-quality, evidence-based care is bolstered by significant investments in research, education, quality-improvement and safety initiatives.

Responsibilities

• Perform general office duties including:
  • Copying, filing, faxing, and mailings
  • Processing check requests
  • Typing correspondence
  • Initiating and responding to emails
  • Scheduling conference calls
  • Creating and maintaining spreadsheets and files
• Prepare and type medical documentation including:
  • Discharge summaries
  • Operative reports
  • Referral letters
  • History and physical reports
  • Special procedure reports
  • Follow-up clinic notes
  • Other medical reports from written drafts
• Answer and direct incoming telephone calls as needed.
• Utilize Microsoft Office applications, including:
  • Excel
  • Word
  • PowerPoint
  • Other software to create and maintain correspondence, spreadsheets, presentations, and reports
• Manage and maintain office equipment, including:
  • Phone systems
  • Voicemail systems
  • Computer equipment
• Order, maintain, and monitor office supplies and materials while adhering to departmental budget guidelines.
• Fax discharge summaries to pediatricians and follow-up specialists as required.
• Communicate with the State Department of Health regarding newborn screening results and provide updates to physicians and nurse practitioners to ensure accurate patient records.
• Maintain and submit Vermont Oxford Data as required.
• Coordinate and arrange business travel as needed.
• Assist with special projects and departmental initiatives.
• Organize and track credentialing requirements for physicians and advanced practitioners.
• Record, prepare, and distribute meeting minutes for practice meetings as needed.
• Track and maintain records of Continuing Medical Education (CME) funds.
• Schedule meetings and maintain calendars for physicians and advanced practitioners.

Requirements

• High school diploma or GED.
• One to three years of related experience and/or training in a healthcare environment.
• Equivalent combination of relevant education and experience will be considered.

Benefits

At Pediatrix & Obstetrix, we take pride in offering comprehensive benefits that support your health and overall well-being. Benefits include, but are not limited to:

• Medical, Dental, and Vision coverage (some benefits provided at no cost, others require a cost share)
• Life and Disability insurance
• Healthcare Flexible Spending Account (FSA)
• Dependent Care FSA
• Health Savings Accounts (HSAs)
• 401k plan
• Employee Stock Purchase Program
• Voluntary plans available through convenient payroll deductions