Medical Admin Specialist

About the role

...summary...

Responsibilities

• ... each duty as separate li? The duties paragraph is long with many sentences. We could split into separate li for each duty sentence. Must preserve all info. We'll break at periods maybe. But need to ensure not to lose any detail. Could keep as one
• with the whole paragraph, but that would be a single bullet; still a list. The instruction: Use
  • for any list of duties/requirements/benefits. If we have a paragraph of duties, we can still put it as a
  • . That's fine. But better to split into multiple li for readability. However we must not invent or summarize away detail; splitting is fine as long as we keep all content. We'll parse the duties block: "Duties Supervisor performs a wide variety of analytical and evaluative duties in HAS - Supervisor serves in a multifaceted capacity in support of the Chief - Health Administration Service - The incumbent is responsible for demonstrating flexibility - integrity and accountability with a work ethic that emphasizes excellence and quality and builds customer confidence b professional dress and demeanorThe incumbent is delegated authority necessary to accomplish assigned programsperforming the full range of supervisory duties and responsibilities to effectively Utili7e the resources and manpower allocated to the assigned areaCoordinates leave for MSAs - approving time and leave as appropriate She/he identifies training needs and finds ways to improve production or increase the quality of work within the assigned areasIncumbent has responsibility for resolving complex problems to ensure patient services are provided in an efficient and patient focused maimerThe incumbent is required to provide back-up coverage the supervisors at other locations based on the needs of the ServiceThe incumbent is responsible for directing all administrative functions the outpatient care for the VASNHS within the assigned outpatient clinics and supervision of the MSA staff who are in direct support of the servicesThe incumbent serves as the HAS Supervisor in the Outpatient clinic setting within the VASNHS Contacts with subordinate staff are to provide front-line supervision and directionOther contacts are to influence managers or other officials to accept and implement findings and recommendations on organization improvement or program effectivenessSupervision involves substantial technical ability and knowledge as it relates to understanding schedulingpre-registrationhealth benefits - enrollment - travel - ICB - VistA - CPRSMvHealthVetand telephone usage and Telephone Record Management ( TRM)etcRequires exceptionally high level of interpersonal skills in order to collaborate - problem solve - and negotiate with a wide range of clinical and administrative staff in order to produce a quality service" There are some typos and missing spaces. We must preserve as is. We'll split at each dash? Better to keep as one paragraph to avoid altering. The instruction: preserve ALL substantive information; do NOT invent or summarize away detail. Splitting into multiple li does not lose detail, just reorganizes. It's okay. We'll create li for each sentence separated by periods. But there are some missing spaces and weird concatenations. Safer to keep as one
  • with the whole duties block. That satisfies "list of duties". It's still a list (one item). That should be fine. Similarly for Requirements: we have multiple paragraphs. We'll make a
    • for each distinct bullet? Could also keep as one
    • with all requirements text. But better to split into logical items: Time-In-Grade Requirement, Specialized Experience, Education, Combination, Note about transcripts, Note about volunteer work, Note about full year definition, Physical Requirements, etc. We'll extract each paragraph. Let's parse the qualifications section: "Qualifications To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 9/22/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include: Experience analytical - and quantitative problem solving and analysis. Experience in medical center and healthcare administrative principles - theories - and practices - as well as skill in applying this to program administration - and administration - and quality/production goals. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Master's or equivalent graduate level degree; or Two (2) full years of progressively higher-level graduate education leading to such a degree; or LL.B or J.D - in a related field that meets the requirements for GS-09. OR - (NOTE: Transcripts with degree confer date must be submitted with the application. Education cannot be credited without documentation). Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and graduate level education. Combinations of successfully completed post-high school education and experience may be used to meet total qualifications requirements for grade levels specified in the table and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-9. (When crediting education that requires specific course work - prorate the number of hours of related courses required as a proportion of the total education to be used.) You will be rated on the following Competencies for this position: Customer Service Health Informatics Administration and Management Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience - including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary - although some slight physical effort may be required. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/." We need to separate Requirements and Skills. The competencies list is "Customer Service Health Informatics Administration and Management". That's a list. Thus Requirements section will include everything up to before "You will be rated on the following Competencies". Skills section will include the competencies and maybe the subsequent paragraphs about experience definition etc? Those are more about how experience is counted, could be part of Requirements. But we can keep them in Requirements as they are about experience measurement. The Skills section will just list the three competencies. Thus: Requirements: include Time-In-Grade Requirement, Specialized Experience, Education, Combination, Note about transcripts, Note about volunteer work, Note about full year definition, Physical Requirements, etc. Also include the note about SF-50 etc. We'll break into logical
    • items: - To