Medical Admin Specialist

About the role

The incumbent serves as a Medical Administrative Specialist- Health Administrative Specialist on Duty (HOD) located in the Health Administration Service (HAS), the position has both the authority and responsibility to represent both the Medical Center Director and the Chief, HAS on all administrative matters occurring when assigned to other than a normal tour of duty.

Responsibilities

• Delegated full authority and responsibility to exercise the Medical Center Director's prerogative in medical administrative matters and issues that may arise.
• Represents management in (non-policy making) administrative matters.
• Represents management in matters pertaining to the lawful retention of veterans in the VAMC.
• Maintains continuity of functions and provides full medical administrative support during other than normal tours of duty to clinical and administrative medical center staff.
• Responsible for achieving management objectives and supporting the decision of management in carrying out duties.
• Provides technical guidance necessary to meet procedural, legal, and administrative requirements relating to the care and treatment of patients to achieve optimum use of available resources.
• Processes administrative issues surrounding beneficiary death, seriously ill cases, elopements, suicides, assaults, deaths on arrival (DOAs), homicides, code blue, cost recovery matters, and facility or community disasters, etc.
• Assists in responding to emergencies, determines priorities and nature of action to be taken.
• Assists with computer issues during non-business hours.
• Maintains good public and media relations as instructed and trained by the Public Affairs Officer until the designated employee arrives.
• Conducts analytical studies on operational processes, issue topics, or related special projects as assigned.
• Reviews data and information for trends, problem areas, and makes recommendations to management to resolve issues.
• Performs other duties as assigned.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/22/2026.

To qualify for this position at the GS-07 level, you must meet one of the following:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-05) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
• Basic knowledge of medical center organization, functions, specialties, and programs, i.e. Social Work, Nursing, Laboratory, Radiology, etc.;
• Experience locating and interpreting regulations from a wide range of sources;
• Reviewing data and information for trends, problem areas, and makes recommendations to management to resolve issues;
• Ability to cope with wide variety of problems and to resolve them quickly and decisively;
• Explain and organize complex issues in writing.

To qualify for this position at the GS-09 level, you must meet one of the following:

• Specialized Experience: You must have at least one full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Medical Administrative Specialist - HOD. Qualifying specialized experience includes:
• Knowledge of a wide range of medical center administrative concepts, principles, and practices;
• Provides technical guidance necessary to meet procedural, legal, and administrative requirements relating to the care and treatment of patients;
• Reviewing data and information for trends, problem areas, and makes recommendations to management to resolve issues;
• Interpreting rules, regulations, policies, and procedures to make sound decisions;
• Identify and analyze complex problems or situations with a range of variables.