Medicaid and Funding Supervisor

About the role

At the Delaware County Board of Developmental Disabilities (DCBDD), we believe every person deserves the opportunity to live, learn, work, and thrive as a valued member of our community. We support individuals with developmental disabilities and their families at every stage of life, connecting them with resources, creating opportunities for inclusion, and empowering them to achieve their goals. Our work is driven by compassion, collaboration, and a deep respect for the dignity and potential of every person we serve. Joining our team means more than just starting a new job, it is becoming part of a mission-driven organization where your skills make a lasting difference in the lives of others and in the heart of our growing community.

Mission: To inspire, empower, and support people to achieve their full potential.

Vision: All people will lead personally fulfilling lives.

Candidates must model the following established core values: Inclusion, Equity, and Integrity.

Supervisory Responsibility: Supervises, directs, and evaluates the work of Assessment Specialists and Funding Specialists as assigned.

Primary Objective: The Medicaid and Funding Supervisor serves as the agency’s Medicaid Manager and provides leadership and oversight of Medicaid waiver and local funding operations. This role is responsible for ensuring accurate and compliant waiver administration, fiscal analysis, payment authorizations, and funding utilization while supervising assigned funding staff. The position collaborates closely with internal departments, providers, and external partners to ensure effective service delivery, regulatory compliance, and sound fiscal stewardship in support of individuals served by the Board.

Responsibilities

• Serves as the agency Medicaid Manager; performs all duties and functions related to Medicaid management including, but not limited to, waiver projections, match calculations, analysis, and reconciliation functions.
• Supervises, directs, and evaluates the work of Assessment Specialists and Funding Specialists as assigned; recommends corrective/disciplinary action as determined necessary.
• Acts as a liaison to and between Service & Support Administration (SSA) Supervisors, Service & Support Administrators, and providers to ensure a better understanding of the Payment Authorization for Waiver Services (PAWS), billing, revisions, initial enrollments, and redetermination as it relates to the waiver fiscal functions; provides guidance and solutions for complex issues and questions related to these functions.
• Develops and maintains a strong knowledge of Ohio Administrative Code, Ohio Revised Code, and waiver amendments related to waiver administration such as Medicaid covered services, waiver services, congregate settings, and ratios of service.
• Research payment status for waiver services and collects additional information and corrects or coordinates correction of any errors as needed.
• Serves as liaison to Delaware County Job and Family Services regarding waiver-related eligibility functions; communicates issues to Directors and SSA Supervisors as appropriate.
• Provides technical assistance for payment authorizations activities.
• Manages waiver allocation in collaboration with the Assistant Superintendent, Senior Director of Operations and Finance, and the Senior Director of Programs and Services.
• Prepares for and participates in all hearings involving decisions made by DCBDD regarding waiver services.
• Acts as Coordinator/Claims processor for Medicaid Administrative Claims (MAC), Targeted Case Management (TCM), Title XX, Rental Assistance Program, and other assigned revenue sources.
• Provides fiscal analysis and reports to the Superintendent as requested.
• Oversees and ensures appropriate PAWS and local funding authorization entries; assures timely submission of PAWS forms to DODD for processing.
• Manages the utilization of services to revise waiver and locally funded budgets on an on-going basis to compare actual billing to authorized services to recoup unused funds when services are authorized, but not used.
• Provides oversight to ensure that budgets are accurately prepared and implemented; ensures accuracy and timeliness of authorizations to ensure proper payment for providers; reviews requests for increases in services to ensure they are warranted.