Media Editorial Assistant

W.W. Norton & Company, Inc. is seeking a Media Editorial Assistant to support geology, astronomy, and anthropology college textbook resources. This is a full-time, entry-level position based in New York City.

About the role

This position supports the development of college textbook resources through manuscript management, administrative tasks, and communication with authors, faculty, and internal teams. The role is eligible for a hybrid work schedule of 3 days in the office and 2 days remote.

Responsibilities

• Manage manuscripts in all stages of production, including sending manuscripts for review by college instructors, setting and adhering to schedules, and preparing manuscripts for copyediting and production.
• Edit, revise, and review materials for ebook and homework platforms.
• Handle administrative tasks such as organizing and maintaining files, creating contracts, and tracking and processing payments.
• Manage text and photo permissions with authors and the contracts department.
• Create and edit Excel and Word documents to support projects and office responsibilities.
• Perform line editing of manuscripts and contribute to the overall publishing strategy of resources.
• Communicate professionally with authors, college faculty, marketing, and sales staff to relay messages, follow up on requests, and proactively address urgent matters.

Requirements

• Bachelor’s degree.
• Employment eligibility to work with W.W. Norton & Company in the U.S.
• Ability to work full business hours in Norton’s New York City headquarters (hybrid schedule: 3 days in-office, 2 days remote).
• Excellent organizational, verbal, and written communication skills.
• Ability to anticipate needs and deliver timely, relevant solutions.
• Strong interpersonal skills to develop rapport and relationships with employees at all levels.
• Ability to handle sensitive and critical information with discretion.
• Proactive, flexible, and adaptive in a rapidly changing environment with a "can-do" attitude.
• Self-directed, independent, and capable of managing time effectively.
• Strong multitasking skills to manage projects across departments.
• Detail-oriented with a commitment to accuracy and minimal errors.
• Proficiency in Microsoft Outlook, Word, and Excel.

Benefits

• Annual compensation of $48,000 (varies based on experience, skills, and location).
• Generous paid time off, paid holidays, and summer Friday afternoons beginning in July.
• Comprehensive health benefits, including PPO, EPO, and High Deductible (with HSA) medical insurance options, vision, and dental insurance.
• Flexible spending accounts for healthcare, dependent care, and commuter expenses.
• Gym membership reimbursement.
• Coverage for spouses, domestic partners, and dependent children.
• Profit-sharing and 401(k) plan with employer matching contributions.
• Disability and life insurance.
• FMLA, parental, and other leave options.
• Employee Assistance Program (for mental health, financial planning, and other needs).
• Company-provided laptop.
• Employee discounts on Norton books.
• Limited matching of employee donations to select non-profit organizations.

All policies and benefits are subject to change at any time.