MCPP: Administrative Assistant

About the role

The Administrative Assistant supports the Marine Corps Prepositioning Program (MCPP) located in Jacksonville, Florida. This position provides administrative and clerical support to the MCPP Program, assisting with various tasks and ensuring the smooth operation of the office.

Responsibilities

• Perform a wide variety of administrative and clerical tasks in support of operations on the MCPP Program.
• Provide technical assistance, guidance, or training to lower-level clerical employees and assist higher level secretarial/clerical employees.
• Organize, establish, and maintain a complete and accurate office filing system of records, including employee records, timecards, daily attendance logs, correspondence, reports, etc.
• Prepare routine office forms and reports, such as overtime authorizations, payroll adjustment notices, travel orders, expense reports.
• Screen telephone calls, visitors, and incoming mail; respond to inquiries requiring knowledge of office procedures or information from files or other offices.
• Determine which requests should be handled by the supervisor, appropriate staff members, or other offices; coordinate administrative activities between functional offices and keep manager’s direct reports informed of pertinent information.
• Schedule tentative appointments without prior clearance; arrange for conferences and meetings and assemble established background materials as directed.
• Attend meetings, take appropriate minutes, and report on proceedings; review correspondence, memoranda, and reports prepared by others for the supervisor's signature to ensure completeness and accuracy.
• Affirm that proper clearances have been obtained when necessary.
• Perform stenographic and typing work; proofread and edit work for correct spelling, grammar, punctuation, etc.
• Use standard office equipment such as personal computer, Xeroxing machine, facsimile machine, collator/sorter, etc.
• Comply with all MPF ISO 9002 policies and procedures.
• Perform other duties as assigned.

Requirements

• Must be able to pass a U.S. Government background investigation and obtain a Secret Clearance.
• Must be a U.S. Citizen.
• High School Diploma or Equivalent.
• 10 years secretarial or related administrative experience.
• Ability to work independently, receiving a minimum of detailed supervision, guidance, and/or instruction.
• Ability to use word processing equipment and other standard office equipment.
• General knowledge of grammar, punctuation, and spelling.
• Ability to type 50 wpm.
• Working knowledge of Company policies and procedures.
• Working knowledge of technical terminology in assigned area of responsibility.
• Working knowledge of basic software applications.
• Ability to comply with all established methods, quality standards, and time schedules applicable to this position.

Qualifications

• Pass a U.S. Government background investigation and obtain a Secret Clearance.
• Must be a U.S. Citizen.
• High School Diploma or Equivalent.
• 10 years secretarial or related administrative experience.
• Ability to work independently, receiving a minimum of detailed supervision, guidance, and/or instruction.
• Ability to use word processing equipment and other standard office equipment.
• General knowledge of grammar, punctuation, and spelling.
• Ability to type 50 wpm.
• Working knowledge of Company policies and procedures.
• Working knowledge of technical terminology in assigned area of responsibility.
• Working knowledge of basic software applications.
• Ability to comply with all established methods, quality standards, and time schedules applicable to this position.

Skills

• U.S. Government background investigation and Secret Clearance.
• U.S. Citizenship.
• High School Diploma or Equivalent.
• Secretarial or related administrative experience.
• Independent work ability.
• Word processing skills.
• Grammar, punctuation, and spelling knowledge.
• Typing speed of 50 wpm.
• Company policies and procedures knowledge.
• Technical terminology knowledge.
• Basic software applications knowledge.
• Compliance with established methods, quality standards, and time schedules.

Benefits

KBR offers a selection of competitive lifestyle benefits, including a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We also support career advancement through professional training and development. Belong, Connect, and Grow at KBR. At KBR, we are passionate about our people and our Zero Harm culture, fostering an environment where everyone can Belong, Connect, and Grow. We Deliver – Together. KBR is an equal opportunity employer.