Materials Coordinator

Essential Duties and Responsibilities

• Monitor the Prefab Tracker daily for new and upcoming jobs.
• Strip drawings and develop complete Bills of Materials (BOMs), including manufacturer, model numbers, specifications, and notes.
• Cook up material-related questions with the appropriate Shop Supervisor.
• Create and manage purchasing requisitions based on BOMs and cage inventory availability.
• Cook up coordination with Materials Cage personnel to utilize existing inventory where possible.
• Submit revised requisitions to Purchasing and ensure proper email distribution.
• Upload and maintain all material-related documentation in the job SharePoint folder.
• Update and maintain accurate material status in the Prefab Tracker (Pending, Ordered, Received, Backorder).
• Aid Material Cage Personnel with overseeing material tracking for buyout jobs, including inventory accountability and movement documentation.
• Cook up daily coordination with Shop Supervisors and Leads to forecast upcoming material needs.
• Ensure receiving discrepancies, backorders, and damaged materials are documented and resolved.
• Maintain real-time visibility of material locations and availability.
• Ensure documentation accuracy and compliance with SOP requirements across all jobs.
• Delegate and prioritize daily tasks for material runners based on operational needs, delivery schedules, and production demands.