Materials and Process Coordinator (17) - 1st Shift

About the role

The Materials & Process Coordinator is responsible for identifying root cause of issues within processes and works towards successful resolutions. They increase efficiency and accuracy through standardization management of files and material master data. They monitor systems for failures, clear errors, and ensure proper processing continues. They retrieve and review final files for completeness and accuracy, understand digital tooling, and ensure all necessary deliverables for manufacturing are met.

Responsibilities

• Validates color scheme on HPL matches VPS outputs post Prinergy (e.g., 4/4, 4/1, Bronze, MATTWBOP, as well as any spot colors).
• Collaborates with responsible departments to solve problems through Quality Notifications and updates SAP, BOB, Ariba, MPPS2.0, Jigsaw, Prinergy RBA and other systems based upon specifications.
• Responds to inquiries from end users and business partners to status orders.
• Problem solves workflow errors at the SKU level.
• Manages workflow backlogs and accurate delivery of information to all downstream partners.
• Responds to calls from internal/external customers and suppliers, contacting various business partners to ensure accuracy of information and researching referenced systems.
• Maintains tables or reports, queries, or updates as required.
• Tests and audits accounts payable error reports, contacts end-users, suppliers, dock, or AP regarding receiving, price, freight, or PO quantity errors; updates PO information to ensure suppliers are paid within the terms using SAP and/or Ariba.
• Demonstrates flexibility in expediting orders and invoice payments, which may require processing in less than the agreed upon lead times.
• Maintains tables or reports, queries, or updates as required.
• Monitors GP product development milestones and sample/cost approvals.
• Analyzes reports and parameters to make recommendations to buyers on system settings (e.g., MRP values) and ordering methodologies which could optimize raw material inventory levels.
• Pulls Dun & Bradstreet reports and conducts supplier research through spend reports and internet searches.
• Researches commodity and supplier information as needed through procurement systems to support buyer decision making and enable cost savings.

Requirements

• High School Diploma, GED or equivalent.
• Experience in Microsoft Word and Excel.
• Ability to pass a 2010 version of Microsoft Excel and Word testing as part of the interview process.
• Ability to pass a typing test of 30 wpm as part of the interview process.
• 1+ years of experience with pre-manufacturing or manufacturing card processes.
• 1+ years of experience communicating with suppliers, business partners, and/or external customers.
• 1+ years of experience using ARTS and/or PPS.
• Experience in software packages including Preps, InDesign, Photoshop, Illustrator, & Acrobat Pro.
• Understanding of legacy systems that continue to be maintained after go-live (e.g., ARTS and PPS), SAP MPPS, and other systems.
• Understanding of the Quality Notification process and sequential tasks to ensure efficiency in execution.
• Understanding of multiple mainframe systems, workflows, UPC's, Display codes, etc.
• Prodo experience.
• Previous experience with SAP.
• Strong problem-solving and analytical skills to objectively identify issues, and critically appraise different solutions.
• Excellent communication involving conveying the message clearly, concisely, and accurately.
• High level of attention to detail and accuracy.
• Strong interpersonal skills.
• Possess the ability to interact with multiple customers in a high-paced environment.
• Self-motivated and able to meet deadlines with little instruction.

Additional Details

• This is a climate-controlled office environment with normal physical injury hazards.
• When not in the office, there is some noise and hearing protection is required by Hallmark.
• This position is located in Lawrence, Kansas.
• Relocation is not provided.