Marketing Specialist- Proposal Writer

Position Summary

We are seeking a detail-oriented Marketing Specialist with strong communication skills to support our work acquisition efforts by managing the end-to-end proposal process.

Key Responsibilities

• Lead the planning, development, and submission of RFPs, RFQs, and other proposal responses in collaboration with marketing, estimating, and operations teams.
• Cook up internal proposal kickoff meetings and manage schedules to ensure on-time delivery.
• Write, edit, and format proposal content including executive summaries, project descriptions, team bios, and other narrative sections.
• Customize marketing collateral to reflect client-specific requirements and win themes.
• Maintain and update a content library of standard company materials, including project sheets, resumes, and standard technical content.
• Utilize InDesign and other design tools to ensure proposals are visually engaging and aligned with brand standards.
• Aid with presentations, interview prep materials, and other marketing support as needed.
• Monitor proposal results and support post-submission debriefs to improve future responses.

Qualifications

• Required: Bachelor’s degree in Marketing, Communications, Journalism, or related field; 3–5 years of experience in marketing or proposal coordination (AEC industry preferred); Excellent writing, editing, and proofreading skills; Strong organizational and project management abilities; Proficiency in Adobe InDesign and Microsoft Office Suite (Word, Excel, PowerPoint).
• PREFERRED: Experience with CRM and proposal management tools; Knowledge of the construction industry, terminology, and procurement processes.

Key Competencies

• Strong attention to detail and commitment to quality
• Clear communicator and collaborative team player
• Strategic thinker with a client-focused mindset