Marketing Proposal Specialist II

About the role

Join our West Specialist Team as a Marketing Proposal Specialist II, where you’ll lead pursuits for our Advisory Business Line and play a critical role in winning work that shapes communities across the region.

Responsibilities

• Leads small- to medium-size proposals with limited supervision, supporting larger pursuits as needed from capture through interview phase.
• Performs detailed RFP/RFQ analysis and develops compliance matrices to ensure all client requirements are addressed.
• Develops and manages proposal schedules, coordinating milestones and deadlines to ensure timely, compliant submissions.
• Supports development of proposal win themes, key differentiators, and storyboards aligned with capture strategy.
• Collaborates with technical teams to ensure cohesive messaging.
• Lays out proposals in InDesign and performs high-level editing.
• May serve as lead writer for non-technical sections.
• Facilitates Pink and Red Team reviews, incorporating feedback and managing revisions based on direction from review teams to strengthen proposal quality and competitiveness.
• Serves as lead for interview preparation, ensuring alignment with proposal messaging.
• Participates in go/no-go decisions and strategy discussions; contributes to positioning and pre-proposal activities.
• Supports proposal debriefs; tracks feedback and lessons learned to drive continuous improvement.
• Collaborates with business development, operations, and technical staff to develop and maintain marketing materials, including project sheets and capability statements.
• Liaises with relevant business line team, technical staff, operations, and business development professionals to support or develop marketing information.
• Provides guidance and mentorship to junior proposal staff.
• Ensures quality control by performing thorough reviews prior to submission.

Qualifications

• Education & Experience: Bachelor's degree and 2+ years of experience collaborating within a marketing team to lead and/or support proposal activities, or an equivalent combination of education and experience.
• Proposal Development Knowledge: Working knowledge of effective proposal and presentation strategy, including organization, writing, production, and marketing best practices, processes, and tools.
• Technical Proficiency: Advanced skills in Adobe InDesign, Microsoft Word, PowerPoint, and Adobe Acrobat.
• Project & Deadline Management: Proven ability to manage multiple projects, deadlines, and complex deliverables simultaneously with strong attention to detail, consistent follow-up, and successful completion.
• Leadership: Demonstrated leadership qualities and initiative.
• Data & Technology Skills: Experience using AI and data analytics tools to analyze market and client trends.