Marketing Proposal Specialist

Primary Responsibilities

• Own and manage the full proposal lifecycle from kickoff through submission for RFQs, RFPs, and SOQs
• Serve as the central coordinator between technical staff, leadership, and deadlines
• Develop, edit, and assemble compelling proposal content, including project descriptions, resumes, and narratives
• Ensure compliance with all client requirements, including formatting, content, and submission guidelines
• Manage proposal schedules, deadlines, and deliverables to ensure on-time, high-quality submissions
• Cook up and prepare client-facing materials and presentations, including interview decks and logistics
• Maintain and update proposal databases (resumes, project sheets, boilerplate content)
• Manage client and vendor registrations and prequalification requirements
• Support business development efforts by tracking opportunities and assisting with pursuits
• Identify opportunities to improve proposal processes, quality, and efficiency

Requirements

• Bachelor’s degree in Marketing, Communications, Journalism, or related field preferred. Industry experience may replace this requirement.
• 3+ years of experience managing proposals in the A/E/C industry
• Proven ability to manage multiple deadlines and priorities simultaneously
• Strong writing, editing, and organizational skills with exceptional attention to detail
• Ability to work independently while collaborating across teams
• Advanced proficiency in Adobe InDesign and Microsoft Office
• Graphic design and presentation development experience a plus
• Required proficiency with Microsoft Word, PowerPoint, and Outlook; working knowledge of Adobe Photoshop, Illustrator.

Qualifications

• Required proficiency with Microsoft Word, PowerPoint, and Outlook; working knowledge of Adobe Photoshop, Illustrator.

Benefits

• Competitive pay with performance-based bonus opportunities
• Generous PTO plan with paid holidays
• Health, Dental, and Vision coverage
• Flexible schedule including half-day Fridays
• 401(k) with employer matching
• Company-paid LTD/STD/Life Insurance
• Employee Assistance Program
• In-house training and mentorship programs
• Employee appreciation events

Pay

• Competitive pay with performance-based bonus opportunities

Schedule

• Flexible schedule including half-day Fridays