Marketing & Proposal Specialist

Geosyntec Consultants, Inc, headquartered in Boca Raton, FL, has an exciting opportunity in our North America West region for a Marketing and Proposal Specialist supporting our team across California from our San Diego, Sacramento, Orange County, and Los Angeles offices. The position may be fully remote (must be available to work standard business hours aligned within the Pacific Time Zone) at the discretion of the Company.

About the Role

The Marketing and Proposal Specialist will support our talented technical practitioners with developing compliant, comprehensive, and compelling submittals (proposals and statements of qualifications (SOQs)). The role involves utilizing superb writing, organizational, and communication skills to participate in the Go/No-Go process; manage, schedule, edit, and produce submittals; evaluate selection criteria; and develop appropriate response strategies.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. We invest in our people, offering competitive pay and benefits, and well-being programs to support you and your family.

Responsibilities

• Proposal Coordination & Development:
  • Coordinate all aspects of proposal and SOQ preparation, including schedule tracking, team communications, and final production.
  • Execute assigned proposal tasks with accuracy and minimal oversight.
  • Lead the development and formatting of proposal content, ensuring compliance, clarity, and strong alignment with client needs and win themes.
  • Maintain pursuit schedules and proactively communicate status updates, task reminders, and deadlines to technical and marketing teams.
  • Support proposal kickoff and strategy meetings; prepare summary communications following check-ins.
  • Assemble, organize, and archive proposal materials, including resumes, bios, project descriptions, and boilerplate text.
  • Update and maintain proposal logs with status and outcomes; follow up on award results and capture debriefs when available.
  • Prepare client-facing materials such as presentations, graphics, and supporting documentation.
  • Coordinate with technical teams and consultants to collect and organize pursuit content across shared platforms (SharePoint, OneDrive, Teams, etc.).
  • Maintain and manage procurement portals (e.g., PlanetBids, Ariba), including solicitation tracking, categorization, and email monitoring.
  • Ensure timely and accurate proposal submission, supporting both digital and print production as needed.
• Content Development & Maintenance:
  • Draft content such as cover letters, executive summaries, project descriptions, and resumes with a focus on clarity, accuracy, and impact.
  • Assist in preparing storyboards and early graphics planning for proposals and marketing materials; coordinate graphics support requests in a timely manner.
  • Create first drafts of internal and external announcements; route for review and implement edits as directed.
  • Collaborate with marketing teams and subject matter experts to update and develop new content, including brochures, flyers, and campaign materials.
  • Maintain and organize content libraries (resumes, project sheets, proposal templates, visuals, etc.), ensuring accuracy and accessibility for future pursuits.
  • Coordinate resume and project updates from practitioners, including new hires.
  • Maintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, and visuals.
  • Contribute to internal campaigns or newsletters by drafting and editing content as requested.
• Marketing Campaigns & Research:
  • Support the coordination and execution of targeted marketing campaigns, including planning, materials creation, analytics review, and follow-up.
  • Conduct research on clients, competitors, and markets to support pre-positioning and pursuit strategies.
  • Assist in preparing award submittals, presentations, and special initiatives that promote brand awareness or market positioning.
• Collaboration & Support:
  • Build strong working relationships with technical teams and marketing peers.
  • Support collaboration across disciplines, offices, and with corporate marketing, HGA partners, and MPCD.
  • Assist with proofreading, editing, and layout tasks for internal and external communications.
  • Participate in special projects and other assignments as needed to support marketing and business development priorities.

Requirements

• A bachelor’s degree in marketing, journalism, communications, or public relations with four (4) years or more of progressive professional experience in engineering, architecture, or commercial construction is required, or eight (8) years of directly related experience, or any equivalent combination of experience and training that provides the knowledge, skills, and abilities to perform the responsibilities of the position.
• Progressive professional experience includes performing increasingly complex and varied technical and project assignments in the field of marketing and advertising and prior experience leading proposal teams.
• Working knowledge of the following Microsoft products is required: Excel, Outlook, PowerPoint, Visio, Word, Teams, and SharePoint.
• Proficiency in Adobe InDesign is required.
• Familiarity with graphic design and production, desktop publishing, and presentation software is preferred.
• Possess an understanding and/or experience of:
  • The RFQ/RFP process.
  • Techniques associated with the evaluation of promotional activities.
  • Federal, state, and local procurement procedures.
  • Activities associated with the development and evaluation of marketing plans and their effectiveness.
• Ability to:
  • Read, analyze, and interpret marketing, technical, and other business documents.
  • Interview technical practitioners for marketing materials and proposals.
  • Author marketing materials and correspondence that is well written, organized, and clearly presented, furthering the Geosyntec “brand.”
  • Create effective presentations and respond to inquiries from internal and external clients.
  • Effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  • Write in a marketing and/or journalistic manner.
• Availability to work standard business hours aligned within the Pacific Time Zone is preferred.

Pay

The typical base salary range for this position is $76,345/year to $114,520/year for jobs performed in California. Actual compensation will be determined based on education, experience, skill set, and location.

Benefits

• Paid holidays, vacation, sick, and personal paid time off.
• Medical, dental, vision, life, and disability insurance.
• 401(k) and other benefits to eligible employees.