Marketing Operations Specialist

Key Responsibilities

• Manage logistics for marketing initiatives, including travel, accommodations, and team off-sites
• Own our branded merchandise program—including inventory tracking, vendor coordination, and fulfillment
• Organize and maintain content and brand asset libraries, ensuring accessibility and version control
• Support marketing campaigns, launches, and content production through scheduling, planning, and coordination
• Collaborate with internal and external partners to track deliverables, timelines, and dependencies
• Auxiliary event and tradeshow logistics, shipping, and budget tracking
• Maintain and improve marketing systems (e.g., content calendars, file systems, dashboards)
• Handle administrative needs such as expense reporting, scheduling, and internal documentation
• Identify and implement process improvements to keep the marketing team running smoothly

Required Qualifications

• 2–4 years of experience in a marketing, project coordination, or operations role—ideally within a fast-paced or startup environment
• Strong project management and organizational skills, with an ability to anticipate needs and follow through independently
• Excellent communication skills—written, verbal, and interpersonal
• A high attention to detail, with a knack for keeping many moving pieces on track
• Experience using marketing and collaboration tools (e.g., Asana, SharePoint, Outlook, Airtable, Later, Microsoft Teams)
• A proactive, adaptable mindset—you thrive in ambiguity and are quick to step up where needed

Preferred Qualifications

• Experience in a creative, B2B, or tech-forward environment
• Basic proficiency in content tools like Canva, Figma, or Adobe Creative Suite
• Event or campaign coordination experience (virtual or in-person)
• Familiarity with file management and digital asset workflows
• Research program documentation and report writing experience