Marketing Operations Coordinator
OneHum · Alpharetta, GA · 1 mo ago
On-siteMarketingFull-time
We need to output HTML fragment with sections: About the role? Actually the description includes description of role. We need headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use for each heading. Use
for each heading. Use - for any list of duties/requirements/benefits. Use
for prose. Do NOT repeat job title as heading. Do NOT put Job ID etc. Remove boilerplate, navigation, legal, EEO, etc. Preserve all substantive info. Include a section only when posting has real specific content for it. So we need to parse the posting.
Let's extract sections:
- About the role: The first paragraph describes role: "OneHum runs integrated marketing programs... The Marketing Operations Coordinator keeps that work moving: owning the marketing calendar, coordinating print and vendor production, tracking deliverables and reporting status, working across our operations, creative and account teams. This is a hands-on operations role. Success looks like campaigns that launch on schedule, creative that moves through review without bottlenecks, and records that stay accurate across every active project."
We can put that under
About the role
with .
- Responsibilities: The posting has "Key Responsibilities" then bullet list items: Marketing Calendar & Campaign Coordination, Creative & Production Coordination, Print, Direct Mail & Vendor Coordination, Client Support & Reporting. Under each there are sub-bullets. We need to output a list of duties/requirements/benefits using
- . Should we keep subheadings? Probably just list each bullet as
- . Could also nest? The instruction: Use
- for any list of duties/requirements/benefits. So we can produce a flat list of responsibilities. Could also include sub-bullets as separate
- . We'll preserve all details.
Let's extract each responsibility bullet:
From "Marketing Calendar & Campaign Coordination":
- Plan production schedules with account and operations leads; keep dates, owners and deliverables current across every active campaign
- Track campaigns from kickoff through launch across email, print and in-store channels; flag schedule risks early
- Coordinate multiple concurrent campaigns across marketing, creative and merchandising stakeholders
From "Creative & Production Coordination":
- Run revision rounds between account leads, designers and clients; keep turnaround times visible and on track
- Confirm files are approved and production-ready before release to vendors
From "Print, Direct Mail & Vendor Coordination":
- Coordinate print vendors, internal design and client review on all collateral for an ad campaign
- Confirm specs, quantities and deadlines with vendors; issue purchase orders and reconcile acknowledgments
- Build campaign schedules from event dates and shared mail cycles; coordinate art deadlines, quantities and drop dates
- Manage production quantities and delivery logistics across multiple client locations
- Verify vendor invoices against purchase orders at job close
From "Client Support & Reporting":
- Support execution of client advertising and marketing programs: scheduling, asset tracking and documentation
- Maintain accurate program records for account reporting
- Serve as liaison between account, creative and operations; prepare status reports from Smartsheet and Scoro for leadership and any client updates
Now Requirements/Qualifications: The posting has "Qualifications" then "Requirements:" list and "Preferred:" list and "Mindset:" bullet points.
We need sections: Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We need to decide what goes where. The instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to map content accordingly.
We have:
- Requirements: bullet list under "Requirements:" (1–3 years experience, eye for detail, APA style, proficiency with tools, comfort with Scoro, strong Excel, disciplined file management, ability to manage multiple campaigns, Bachelor's degree or equivalent). That's likely "Requirements" section.
- Qualifications: maybe the "Preferred:" list? Or we could treat "Qualifications" as the preferred qualifications. The posting says "Qualifications" heading then "Requirements:" and "Preferred:" and "Mindset:". So we could split: Requirements section for the mandatory requirements; Qualifications section for preferred qualifications; Skills maybe for specific skills? But we already have skills in requirements. Could combine.
We need to avoid thin sections. Let's think: We have substantive content for Requirements (mandatory). For Qualifications (preferred) we have list: Familiarity with print production workflows, Experience planning direct mail programs, Experience supporting digital, promotional or brand-partner marketing programs, or retail/event-driven marketing calendars. Also Mindset bullets: You want to own a function..., comfortable building process..., understand role will expand..., proactive...
We could put those under "Qualifications" (preferred) and maybe also under "Skills"? But we have a separate Skills heading. Could put specific skills like "Proficiency with Smartsheet, Asana, Monday.com, ClickUp", "Strong Excel skills", "Disciplined file and asset management", etc. But those are already in Requirements. Might be redundant.
Better: Use Requirements for mandatory, Qualifications for preferred (including mindset). Skills maybe not needed if we already covered. But we need to output sections only when posting has real specific content. If we don't have distinct content for Skills, we should omit it. Similarly for Benefits, Pay, Schedule: we need to see if posting includes those.
Benefits: At the end under "Why Join OneHum?" we have bullet list: Competitive Salary, Benefits: 401k Match, Health Insurance, Paid Time Off, Social Events, Culture..., Career Growth... So we have benefits: 401k Match, Health Insurance, Paid Time Off, Social Events. Also Competitive Salary (maybe Pay). So we can create Benefits section with those items. Pay: Competitive Salary (maybe we can put under Pay). Schedule: Not mentioned explicitly. No schedule info. So we omit Schedule.
Thus sections: About the role, Responsibilities, Requirements, Qualifications, Benefits, Pay.
We need to ensure we don't create sections with filler like "commensurate with experience". We have concrete content.
Now format:
About the role
... prose ...
Responsibilities
- Plan production schedules with account and operations leads; keep dates, owners and deliverables current across every active campaign
- Track campaigns from kickoff through launch across email, print and in-store channels; flag schedule risks early
- Coordinate multiple concurrent campaigns across marketing, creative and merchandising stakeholders
- Run revision rounds between account leads, designers and clients; keep turnaround times visible and on track
- Confirm files are approved and production-ready before release to vendors
- Coordinate print vendors, internal design and client review on all collateral for an ad campaign
- Confirm specs, quantities and deadlines with vendors; issue purchase orders and reconcile acknowledgments
- Build campaign schedules from event dates and shared mail cycles; coordinate art deadlines, quantities and drop dates
- Manage production quantities and delivery logistics across multiple client locations
- Verify vendor invoices against purchase orders at job close
- Support execution of client advertising and marketing programs: scheduling, asset tracking and documentation
- Maintain accurate program records for account reporting
- Serve as liaison between account, creative and operations; prepare status reports from Smartsheet and Scoro for leadership and any client updates
Requirements
- 1–3 years in marketing operations, project/production coordination or a related client-services role
- Keen eye for detail with excellent spelling and grammar; working knowledge of APA (American Psychological Association) style
- Proficiency with project and calendar-tracking tools — Smartsheet strongly preferred (or Asana, Monday.com, ClickUp)
- Comfort working in an operations/PSA platform such as Scoro; willingness to learn our systems is required
- Strong Excel skills for planning, tracking and reporting
- Disciplined file and asset management in a cloud document system (Box, Dropbox) — naming, versioning, organization
- Ability to manage multiple concurrent campaigns and deadlines without dropping details; strong written and verbal communication
- Bachelor’s degree in Marketing, Business, Communications or related field — or equivalent hands-on experience
Qualifications
- Familiarity with print production workflows — proofing, vendor specs and quotes, multi-location distribution
- Experience planning direct mail programs with print plants and mail houses
- Experience supporting digital, promotional or brand-partner marketing programs, or retail/event-driven marketing calendars
- You want to own a function, not execute a task list
- You are comfortable building process where formal playbook don't yet exist
- You understand that in a growing company your role will expand and you are energized by that
- You are proactive — you surface risks early and bring solutions, not just observations
Benefits
- 401k Match
- Health Insurance
- Paid Time Off
- Social Events
Pay
Competitive Salary
We should not include any extra fluff. Ensure we didn't include navigation, legal, EEO, etc. We omitted "Why Join OneHum?" heading but we extracted benefits.
Check for any duplicated lines: we didn't repeat.
Check for any boilerplate like "Ready to make your mark? If you’re an organized operations professional..." That's a call to action; we should remove application instructions. The instruction says remove application instructions. So we should omit that final paragraph about submitting resume and cover letter. Good.
Also we omitted "Company Description" maybe we could include as About the role? Already we have about the role. The company description could be considered part of About the role? But we already have a description of role. The company description is separate: "OneHum Group is a full-service creative and marketing agency..." That is substantive about the company. Should we include it? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. So we should include company description somewhere. Where? Could be part of About the role or maybe a separate section like "About the company". But headings list only includes About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. No "About the company". However we could incorporate company description into About the role section as prose. That would preserve it. Let's add that to About the role paragraph.
Thus About the role paragraph: combine the role description and company description.
Let's craft:
OneHum runs integrated marketing programs for branded and institutional clients — recurring email and in-store campaigns for retail partners, promotional programs for business branding, and seasonal retail promotions. The Marketing Operations Coordinator keeps that work moving: owning the marketing calendar, coordinating print and vendor production, tracking deliverables and reporting status, working across our operations, creative and account teams. This is a hands-on operations role. Success looks like campaigns that launch on schedule, creative that moves through review without bottlenecks, and records that stay accurate across every active project.
OneHum Group is a full-service creative and marketing agency that helps brands tell their unique stories in a constantly evolving marketing landscape. By aligning efforts around a brand’s core truths, we deploy multi-channel campaigns — including direct mail, promotional products, and digital marketing solutions — with creative and strategic content that ensures impactful messaging. At OneHum, we unite a team of experts to amplify our clients’ brands and leave a lasting impression.
That seems good.
Now ensure we didn't include any fluff like "commensurate with experience". Not present.
Now output only HTML fragment.
Let's produce final
for prose. Do NOT repeat job title as heading. Do NOT put Job ID etc. Remove boilerplate, navigation, legal, EEO, etc. Preserve all substantive info. Include a section only when posting has real specific content for it. So we need to parse the posting. Let's extract sections: - About the role: The first paragraph describes role: "OneHum runs integrated marketing programs... The Marketing Operations Coordinator keeps that work moving: owning the marketing calendar, coordinating print and vendor production, tracking deliverables and reporting status, working across our operations, creative and account teams. This is a hands-on operations role. Success looks like campaigns that launch on schedule, creative that moves through review without bottlenecks, and records that stay accurate across every active project." We can put that under
About the role
with. - Responsibilities: The posting has "Key Responsibilities" then bullet list items: Marketing Calendar & Campaign Coordination, Creative & Production Coordination, Print, Direct Mail & Vendor Coordination, Client Support & Reporting. Under each there are sub-bullets. We need to output a list of duties/requirements/benefits using
- . Should we keep subheadings? Probably just list each bullet as
- . Could also nest? The instruction: Use
- for any list of duties/requirements/benefits. So we can produce a flat list of responsibilities. Could also include sub-bullets as separate
- . We'll preserve all details.
Let's extract each responsibility bullet:
From "Marketing Calendar & Campaign Coordination":
- Plan production schedules with account and operations leads; keep dates, owners and deliverables current across every active campaign
- Track campaigns from kickoff through launch across email, print and in-store channels; flag schedule risks early
- Coordinate multiple concurrent campaigns across marketing, creative and merchandising stakeholders
From "Creative & Production Coordination":
- Run revision rounds between account leads, designers and clients; keep turnaround times visible and on track
- Confirm files are approved and production-ready before release to vendors
From "Print, Direct Mail & Vendor Coordination":
- Coordinate print vendors, internal design and client review on all collateral for an ad campaign
- Confirm specs, quantities and deadlines with vendors; issue purchase orders and reconcile acknowledgments
- Build campaign schedules from event dates and shared mail cycles; coordinate art deadlines, quantities and drop dates
- Manage production quantities and delivery logistics across multiple client locations
- Verify vendor invoices against purchase orders at job close
From "Client Support & Reporting":
- Support execution of client advertising and marketing programs: scheduling, asset tracking and documentation
- Maintain accurate program records for account reporting
- Serve as liaison between account, creative and operations; prepare status reports from Smartsheet and Scoro for leadership and any client updates
Now Requirements/Qualifications: The posting has "Qualifications" then "Requirements:" list and "Preferred:" list and "Mindset:" bullet points.
We need sections: Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We need to decide what goes where. The instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to map content accordingly.
We have:
- Requirements: bullet list under "Requirements:" (1–3 years experience, eye for detail, APA style, proficiency with tools, comfort with Scoro, strong Excel, disciplined file management, ability to manage multiple campaigns, Bachelor's degree or equivalent). That's likely "Requirements" section.
- Qualifications: maybe the "Preferred:" list? Or we could treat "Qualifications" as the preferred qualifications. The posting says "Qualifications" heading then "Requirements:" and "Preferred:" and "Mindset:". So we could split: Requirements section for the mandatory requirements; Qualifications section for preferred qualifications; Skills maybe for specific skills? But we already have skills in requirements. Could combine.
We need to avoid thin sections. Let's think: We have substantive content for Requirements (mandatory). For Qualifications (preferred) we have list: Familiarity with print production workflows, Experience planning direct mail programs, Experience supporting digital, promotional or brand-partner marketing programs, or retail/event-driven marketing calendars. Also Mindset bullets: You want to own a function..., comfortable building process..., understand role will expand..., proactive...
We could put those under "Qualifications" (preferred) and maybe also under "Skills"? But we have a separate Skills heading. Could put specific skills like "Proficiency with Smartsheet, Asana, Monday.com, ClickUp", "Strong Excel skills", "Disciplined file and asset management", etc. But those are already in Requirements. Might be redundant.
Better: Use Requirements for mandatory, Qualifications for preferred (including mindset). Skills maybe not needed if we already covered. But we need to output sections only when posting has real specific content. If we don't have distinct content for Skills, we should omit it. Similarly for Benefits, Pay, Schedule: we need to see if posting includes those.
Benefits: At the end under "Why Join OneHum?" we have bullet list: Competitive Salary, Benefits: 401k Match, Health Insurance, Paid Time Off, Social Events, Culture..., Career Growth... So we have benefits: 401k Match, Health Insurance, Paid Time Off, Social Events. Also Competitive Salary (maybe Pay). So we can create Benefits section with those items. Pay: Competitive Salary (maybe we can put under Pay). Schedule: Not mentioned explicitly. No schedule info. So we omit Schedule.
Thus sections: About the role, Responsibilities, Requirements, Qualifications, Benefits, Pay.
We need to ensure we don't create sections with filler like "commensurate with experience". We have concrete content.
Now format:
About the role
... prose ...
Responsibilities
- Plan production schedules with account and operations leads; keep dates, owners and deliverables current across every active campaign
- Track campaigns from kickoff through launch across email, print and in-store channels; flag schedule risks early
- Coordinate multiple concurrent campaigns across marketing, creative and merchandising stakeholders
- Run revision rounds between account leads, designers and clients; keep turnaround times visible and on track
- Confirm files are approved and production-ready before release to vendors
- Coordinate print vendors, internal design and client review on all collateral for an ad campaign
- Confirm specs, quantities and deadlines with vendors; issue purchase orders and reconcile acknowledgments
- Build campaign schedules from event dates and shared mail cycles; coordinate art deadlines, quantities and drop dates
- Manage production quantities and delivery logistics across multiple client locations
- Verify vendor invoices against purchase orders at job close
- Support execution of client advertising and marketing programs: scheduling, asset tracking and documentation
- Maintain accurate program records for account reporting
- Serve as liaison between account, creative and operations; prepare status reports from Smartsheet and Scoro for leadership and any client updates
Requirements
- 1–3 years in marketing operations, project/production coordination or a related client-services role
- Keen eye for detail with excellent spelling and grammar; working knowledge of APA (American Psychological Association) style
- Proficiency with project and calendar-tracking tools — Smartsheet strongly preferred (or Asana, Monday.com, ClickUp)
- Comfort working in an operations/PSA platform such as Scoro; willingness to learn our systems is required
- Strong Excel skills for planning, tracking and reporting
- Disciplined file and asset management in a cloud document system (Box, Dropbox) — naming, versioning, organization
- Ability to manage multiple concurrent campaigns and deadlines without dropping details; strong written and verbal communication
- Bachelor’s degree in Marketing, Business, Communications or related field — or equivalent hands-on experience
Qualifications
- Familiarity with print production workflows — proofing, vendor specs and quotes, multi-location distribution
- Experience planning direct mail programs with print plants and mail houses
- Experience supporting digital, promotional or brand-partner marketing programs, or retail/event-driven marketing calendars
- You want to own a function, not execute a task list
- You are comfortable building process where formal playbook don't yet exist
- You understand that in a growing company your role will expand and you are energized by that
- You are proactive — you surface risks early and bring solutions, not just observations
Benefits
- 401k Match
- Health Insurance
- Paid Time Off
- Social Events
Pay
Competitive Salary
We should not include any extra fluff. Ensure we didn't include navigation, legal, EEO, etc. We omitted "Why Join OneHum?" heading but we extracted benefits. Check for any duplicated lines: we didn't repeat. Check for any boilerplate like "Ready to make your mark? If you’re an organized operations professional..." That's a call to action; we should remove application instructions. The instruction says remove application instructions. So we should omit that final paragraph about submitting resume and cover letter. Good. Also we omitted "Company Description" maybe we could include as About the role? Already we have about the role. The company description could be considered part of About the role? But we already have a description of role. The company description is separate: "OneHum Group is a full-service creative and marketing agency..." That is substantive about the company. Should we include it? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. So we should include company description somewhere. Where? Could be part of About the role or maybe a separate section like "About the company". But headings list only includes About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. No "About the company". However we could incorporate company description into About the role section as prose. That would preserve it. Let's add that to About the role paragraph. Thus About the role paragraph: combine the role description and company description. Let's craft: OneHum runs integrated marketing programs for branded and institutional clients — recurring email and in-store campaigns for retail partners, promotional programs for business branding, and seasonal retail promotions. The Marketing Operations Coordinator keeps that work moving: owning the marketing calendar, coordinating print and vendor production, tracking deliverables and reporting status, working across our operations, creative and account teams. This is a hands-on operations role. Success looks like campaigns that launch on schedule, creative that moves through review without bottlenecks, and records that stay accurate across every active project. OneHum Group is a full-service creative and marketing agency that helps brands tell their unique stories in a constantly evolving marketing landscape. By aligning efforts around a brand’s core truths, we deploy multi-channel campaigns — including direct mail, promotional products, and digital marketing solutions — with creative and strategic content that ensures impactful messaging. At OneHum, we unite a team of experts to amplify our clients’ brands and leave a lasting impression. That seems good. Now ensure we didn't include any fluff like "commensurate with experience". Not present. Now output only HTML fragment. Let's produce final