Marketing Operations Coordinator

About the role

The Marketing Specialist keeps the marketing engine running day-to-day, turning strategic priorities into scheduled, assigned, and tracked action. This role owns the tactical layer of marketing execution: calendar and task management, proofing, shoot logistics, and day-to-day coordination with other departments like Sales, B2B, and Product.

Responsibilities

• Maintain day-to-day accuracy of the marketing calendar: creating and assigning tasks, adjusting due dates as priorities shift, and communicating changes to affected team members
• Proof marketing materials such as email, SMS, paid media, design work, and web content, for spelling, grammar, consistency, and factual accuracy before final approval
• Check all links across email, SMS, paid media, and digital assets to confirm they're correct and functional before work goes live
• Work directly with the Director of Marketing and Social Media Specialist to coordinate shoot logistics such as location, date, and time
• Work with the Social Media Specialist to Secure talent and photographers/videographers, whether sourcing through the existing network or sourcing new talent as needed
• Take shot lists and product lists to check and prepare physical inventory to ensure the needed product is available, staged, and ready to go on shoot day
• Attend shoots as needed to serve as an extra hand and represent product knowledge on set
• Cross-functional Collaboration: Partner with the Design Manager and Graphic Designers to keep design tasks unblocked and moving on schedule
• Serve as the day-to-day point of coordination across the marketing team
• Serve as the go-to point of coordination with other teams across the business, like Sales, B2B, and Product, for tasks needed from marketing

Requirements

• 1–3 years of experience in marketing coordination, production/traffic management, project support, or a similar tactical execution role
• Excellent organizational skills; comfortable managing multiple deadlines and moving pieces at once
• Sharp eye for detail, with strong spelling, grammar, and proofreading skills
• Experience coordinating logistics such as locations, schedules, vendors, or talent
• Clear, proactive communicator who follows up without being asked

Qualifications

• Preferred Experience in outdoor, lifestyle, or consumer product brands
• Familiarity with project or task management tools (Asana, Monday, ClickUp, or similar)
• Experience on set for photo or video production