Marketing Operations Coordinator

Overview

The Marketing Operations Coordinator plays a critical role in ensuring seamless execution of marketing initiatives and client-facing activities. This position is responsible for managing logistics, tracking expenses, and supporting operational processes that enable the marketing team to deliver high-quality experiences.

Work Model

Start date immediate. Based out of our Madison or Brookfield, WI location, onsite requirements of 1–2 times per month. Therefore, a Wisconsin resident is required.

Responsibilities

• Logistics & Execution: Plan and coordinate venues, vendors, A/V, catering, and materials; ensure smooth on-site setup, event flow, and teardown.
• Cost Tracking: Monitor budgets, reconcile expenses, process invoices and sponsorships accurately and on time.
• Branded Materials: Manage stationery, holiday cards, and giveaways; track orders and resolve issues promptly.
• Marketing Support: Provide backup for request intake and assist with documentation, nametags, and shared systems.
• Administrative Tasks: Maintain organized records, prepare materials, and proactively share information with stakeholders.

Qualifications

• Associates Degree and 1 year of relevant experience, OR 3+ years of Executive Administration experience.
• Ability to juggle multiple projects at once, balancing priorities and deadlines.
• Highly organized and detail oriented.
• Demonstrated aptitude and curiosity for technology and systems, including emerging tools such as AI; ability to quickly learn, adapt, and leverage digital solutions to drive efficiency and innovation.