Marketing Events Specialist

About the Company

As the leading innovator in Vehicle-to-Government (V2Gov) technology, Vitu is transforming the way vehicles, businesses, government, and drivers interact with one another. Vitu provides innovative, cutting-edge services to the motor vehicle industry. Our namesake solution manages titling and registration transactions in all 50 states and across multiple locations — all on one platform. With the mission of expanding and automating Vehicle-to-Government (V2Gov) transactions, the Vitu platform is reimagining how drivers, businesses, and governments interact with vehicles. Vitu has offices in California, Florida, Georgia, Illinois, Indiana, Minnesota, Montana, North Carolina, New Hampshire, New Jersey, New York, Ohio, Oregon, Pennsylvania, and Virginia.

About the Role

As the Marketing Events Specialist, you thrive when juggling multiple projects in a fast-paced environment, working closely with the Marketing Director, Marketing Manager, Marketing Team, and other teams at Vitu. You’re a hands-on operator, fine-tuning as you go to improve end results. You’re known for your flexibility, jumping on new projects to seize opportunities when they present themselves. Comfortable with ambiguity and a wide array of personalities, you excel at keeping projects moving and stakeholders looped in, ensuring that Vitu’s message is communicated effectively through all touchpoints — especially for events Vitu is participating in.

The Marketing team collaborates with all staff across the Vitu organization in multiple states. Your ability to dive in, get to know various teams, and actively create items alongside a collaborative Marketing team is crucial for successful event planning.

Responsibilities

• Own trade show and event participation, working closely with the Marketing Manager, Marketing Director, and other internal and external parties.
• Communicate with conference organizers and external parties to gather logistical information, due dates, and other requirements.
• Ensure that required paperwork and information for conference organizers is submitted appropriately.
• Order exhibitor services and restock giveaways, collateral, and other supplemental items as needed.
• Manage the inventory, packing, and shipping processes for trade shows and other events.
• Be available to attend certain events across the nation, if needed.
• Collaborate with consulting leaders to ensure strong event attendance.
• Vet potential event venues and drive the planning and execution from concept to completion.
• Facilitate and drive the creation/execution of state webinar training sessions (e.g., Maryland “The More You Know” or migration-related webinars).
• Work on several of our monthly newsletters alongside the Marketing team, gathering information from stakeholders, organizing, rewriting, and facilitating final execution.
• Create a variety of handouts and training materials using multiple applications.
• Participate in Marketing team reviews to ensure technical accuracy, adherence to brand standards, and grammatical correctness.
• Ensure brand standards and messaging are present on all materials.
• Assist with annual Marketing budgeting, including planning, recording, and tracking expenses.
• Track actual costs vs. budgeted amounts and assist with refactoring unforeseen expenses for Accounting.
• Stay informed about Vitu’s operations, solutions, and services.
• Participate in meetings regarding Strategic Initiatives and communicate them internally and externally.
• Own tracking and archiving of tasks, due dates, and milestones for multiple conferences, projects, and commitments.
• Use Marketing team tracking and management tools to connect with team members and move processes forward.

Requirements

• Flexible, organized, detail-oriented, and energetic; a reliable, thoughtful team player.
• Strong analytical reasoning capabilities; comfortable with data-intensive tasks.
• Able to aggressively see projects through to completion; comfortable with ambiguity.
• Willing to be accountable for outcomes and results.
• Comfortable reaching out to stakeholders with questions or reminders and keeping them looped in on progress.
• Proactive in planning for contingencies and seeking out information.
• Track record of mastering new skills independently.
• Assertive and diplomatic; comfortable taking independent action or collaborating/deferring to others when appropriate.
• Able to move fast while knowing when to slow down and dive into details.
• Demands excellence from themselves and values it in others.
• Willing and able to travel to certain events across the nation.
• Intermediate knowledge of G Suite and/or MS Word, Excel, and PowerPoint.
• Familiarity with Adobe Creative Cloud applications is a plus.

Pay

The salary range for this position is $70,304 - $72,000. The final pay will be determined by multiple factors, including location, education, experience, training, and skills.

Benefits

• Comprehensive healthcare coverage for you and your family (Medical, Dental, & Vision).
• Tax Advantage accounts such as Health Savings Account (HSA) & Flexible Spending Accounts (FSA).
• Generous PTO.
• Pet Insurance.
• Retirement Planning.
• ID Theft Insurance.
• Life and Disability Insurance.
• Commuter Benefits.
• Accident & Hospital, Critical Illness Insurance.
• Tuition Reimbursement.

Vitu is committed to creating a positive, inclusive, and motivating environment where employees feel valued, connected, and empowered. We foster a collaborative environment where innovation, creativity, diverse ideas, and opinions are valued.