Marketing Events Coordinator

MasterControl Inc. is a leading provider of cloud‑based quality and compliance software for life sciences and other regulated industries. The MasterControl Platform helps organizations digitize, automate and connect quality and compliance processes across the regulated product development life cycle.

About the role

The Marketing Events Coordinator provides essential logistical and administrative support to the Marketing Events Managers for company events and tradeshows. Working under the direction of the Director of Events + Field Marketing, this detail‑oriented team member handles data entry, event logistics coordination, and administrative processes that enable successful event execution and drive customer engagement and lead generation.

Responsibilities

• Provide administrative support for event logistics including registration processing and data entry.
• Assist Event Managers with document preparation, scheduling, and correspondence.
• Maintain accurate records in event management systems and databases.
• Process and organize event materials, shipping logistics, and inventory.
• Support event registration management and respond to attendee inquiries.
• Coordinate with vendors and internal teams under manager supervision.
• Assist in tracking event budgets and processing invoices.
• Compile data and assist with post‑event reporting on KPIs and metrics.
• Handle routine email communications and inquiries through the events inbox.
• Create and organize event folders, documentation, and checklists.
• Support the team with calendar management and meeting coordination.
• Maintain organized filing systems for event assets and materials.
• Stay on top of industry trends and marketing technology tools.

Requirements

• 1+ years experience in event coordination, preferably in marketing, hospitality, or B2B events.
• Applicants must be currently authorized to work in the United States on a full‑time basis.

Skills

• Detail‑oriented with strong data‑entry accuracy and follow‑through.
• Proficient with Microsoft Office suite.
• Familiarity with B2B industry tools (e.g., Salesforce, Qualtrics, ClickUp, Cvent, Dropbox, Coupa, DocuSign, DOMO, Marketo) is a plus.
• Excellent organizational abilities and attention to detail.
• Strong communication skills for internal coordination.
• Ability to prioritize tasks and meet deadlines in a fast‑paced environment.
• Team player comfortable taking direction and working collaboratively.
• Adaptable to changing priorities and responsive to requests.
• Efficient worker who thrives in a structured support role.
• Resourceful and able to take initiative on new or unpredictable situations.

Benefits

• Competitive compensation.
• 401(k) plan with company match.
• Schedule flexibility.
• Company parties and employee recognition programs.
• On‑site massage therapist.
• Dental and vision plans.
• Employer‑paid life insurance policy.
• Much, much more.