Marketing Events Coordinator

Job Responsibilities

• Manage and maintain the marketing events calendar, ensuring alignment with business objectives.
• Timely registration for industry tradeshows.
• Organize booth space, electrical needs, furniture, Wi-Fi, lead generation tools, and all logistical considerations for annual 12-15 specialized tradeshows and one large industry trade show.
• Coordinate and book venues, lodging, catering, entertainment, transportation, and all other logistical aspects for 2-4 small regional customer meetings and one large national customer meeting annually.
• Oversee internal team participation, ensuring roles and responsibilities are clearly communicated and executed.
• Manage shipping logistics for event materials, hardware, and supplies to national and international destinations.
• Oversee promotional giveaways, including inventory management and ordering.
• Foster relationships with industry trade organizations, exhibit studios, shipping companies, vendor partners, and other stakeholders to ensure seamless event execution.

Marketing & Communication

• Generate initial content and ideas for communications and promotional materials related to trade shows and user group meetings, including emails, print ads, and online ads.
• Handle administrative tasks associated with marketing efforts, including setting deadlines and ensuring timely execution.

Budget & Revenue Generation

• Maintain adherence to the events budget, submit expense reports, and provide a monthly summary of expenses.
• Generate revenue by selling sponsorships to vendor partners for customer meetings and evening events at tradeshows.
• Aid in selling registrations for customer meetings.

General Responsibilities

• Complete all tasks and handle all situations in alignment with the company’s core values.
• Maintain up-to-date job knowledge by participating in educational opportunities, reading industry publications, and networking within professional organizations.
• Communicate clearly, concisely, and in a timely manner via email, voicemail, and in-person interactions.
• Adhere to all company policies, processes, and procedures outlined in the Employee Handbook.
• Always promote and uphold the company's core values, mission, and vision.

Physical Demands

• Ability to hear, see, and speak adequately (with or without accommodations) to perform essential job functions.
• Ability to perform repetitive movements, including walking, standing, and sitting for extended periods.
• Ability to lift up to 30 pounds.
• Ability to work in indoor event environments.