Marketing Events Coordinator

About the Role

The Marketing Events Coordinator is responsible for independently managing and executing a high volume of company events, trade shows, ribbon cuttings, lunch-and-learns, customer events, and other marketing initiatives. This is a fast-paced, hands-on role that requires strong project ownership, proactive execution, and the ability to manage multiple priorities simultaneously. The ideal candidate is highly organized, self-directed, and comfortable taking ownership of projects from initial planning through execution and follow-up.

Responsibilities

• Independently manage a high volume of company events, trade shows, conferences, ribbon cuttings, lunch-and-learns, customer events, and other marketing initiatives from planning through execution and follow-up.
• Own event logistics, including schedules, registrations, vendors, materials, equipment, transportation, budgets where applicable, and deadlines.
• Develop and maintain event timelines, calendars, and project plans to keep multiple initiatives moving forward simultaneously.
• Proactively coordinate with event organizers, venues, vendors, customers, sales representatives, and internal teams to ensure all requirements are met.
• Take ownership of event preparation, setup, execution, and breakdown, ensuring materials, displays, signage, samples, and equipment are ready and professionally presented.
• Anticipate logistical challenges, resolve issues independently, and adjust plans as needed to keep events on track.
• Travel as needed to execute events and ensure successful on-site operations.
• Own the organization, tracking, and replenishment of marketing materials, promotional items, giveaways, swag, event supplies, and product samples.
• Proactively monitor inventory levels, anticipate upcoming needs, and initiate replenishment before shortages affect events or sales activities.
• Manage the preparation and distribution of samples, promotional materials, and swag for sales representatives and upcoming events.
• Establish and maintain organized systems to ensure materials and equipment are accounted for, returned, and ready for future use.
• Independently coordinate the movement of marketing materials, product samples, displays, and equipment between the office, warehouse, customer locations, and event venues.
• Take hands-on responsibility for loading, unloading, organizing, transporting, and setting up materials and equipment as needed.
• Manage competing logistical priorities across multiple events and projects, ensuring resources and materials arrive where they are needed on time.
• Identify and resolve logistical problems proactively, using sound judgment to keep projects moving.
• Maintain the organization, functionality, and readiness of event equipment and marketing materials.
• Drive the execution of customer-facing events, lunch-and-learns, and other sales and marketing initiatives.
• Proactively identify upcoming event requirements, communicate needs, and coordinate execution with the appropriate teams.
• Ensure consistent, professional company representation across events and customer interactions.
• Track outstanding tasks and follow through on commitments to ensure projects are completed on time and to the expected standard.

Requirements

• 2+ years of experience in marketing, event management, project coordination, logistics, or a related role.
• Demonstrated ability to independently manage projects from planning through execution, with minimal day-to-day supervision.
• Experience managing multiple projects, deadlines, and competing priorities in a fast-paced environment.
• Strong project management and organizational skills, with the ability to maintain visibility into numerous active projects and anticipate upcoming needs.
• A proactive, self-directed approach: you take initiative, identify next steps, solve problems, and follow through without waiting to be told what to do.
• Strong judgment and resourcefulness, with the ability to make decisions, adapt to changing circumstances, and resolve issues independently.
• Excellent written and verbal communication skills and the ability to coordinate effectively with vendors, customers, sales teams, and internal departments.
• Strong attention to detail and accountability for the quality and completion of your work.
• Ability to manage event logistics, inventory, materials, transportation, and hands-on setup.
• Comfortable working across office, warehouse, event, and outdoor or field environments.
• Willingness to travel for trade shows, customer events, ribbon cuttings, and other company events.
• Valid driver's license and ability to transport or coordinate transportation of event materials and equipment.

Qualifications

• Experience with marketing, event management, CRM, or project management tools is a plus.

Location: Fort Worth, Texas (On-site) | Travel Required