Marketing Coordinator

Robert Half · Beaverton, OR · 2 days ago

On-siteMarketingTemporary

Responsibilities

Cook up event logistics by arranging venues, lodging, transportation, and external service providers to keep activities on schedule and within scope.
Maintain accurate attendee records and respond quickly to schedule adjustments, registration updates, and other time-sensitive event changes.
Organize speaker calendars and support detailed event timelines to ensure sessions, meetings, and presentations run smoothly.
Prepare and verify branded materials, event assets, and supporting documents so all resources are complete and ready for use.
Review dates, times, locations, and outgoing communications carefully to reduce errors and avoid scheduling conflicts.
Manage the shipment and delivery of event supplies, including booth materials, promotional items, and technical equipment.
Monitor deadlines across multiple workstreams and follow up proactively to prevent missed tasks, duplicate efforts, or communication gaps.
Provide general administrative support such as scheduling coordination, calendar upkeep, and handling inbound calls as needed.
Avoid light lifting related to event setup, materials handling, or shipment coordination.

Requirements

At least 2 years of experience in coordination, administrative support, event operations, or a related field.
Demonstrated ability to manage multiple timelines, priorities, and logistics details in a deadline-driven environment.
Strong attention to detail with a consistent record of maintaining accuracy across schedules, communications, and event plans.
Proficiency with Microsoft Office Suite, including intermediate Excel skills; advanced Excel capability is preferred.
Comfortable working with digital tools and computer-based tasks tied to logistics tracking, scheduling, and documentation.
Educated in effective communication skills with the ability to interact effectively with vendors, attendees, speakers, and internal stakeholders.
Experience supporting calendars, scheduling needs, and inbound communications in a fast-paced setting.

Qualifications

At least 2 years of experience in coordination, administrative support, event operations, or a related field.

Demonstrated ability to manage multiple timelines, priorities, and logistics details in a deadline-driven environment.

Strong attention to detail with a consistent record of maintaining accuracy across schedules, communications, and event plans.

Proficiency with Microsoft Office Suite, including intermediate Excel skills; advanced Excel capability is preferred.

Comfortable working with digital tools and computer-based tasks tied to logistics tracking, scheduling, and documentation.

Educated in effective communication skills with the ability to interact effectively with vendors, attendees, speakers, and internal stakeholders.

Experience supporting calendars, scheduling needs, and inbound communications in a fast-paced setting.

Skills

Event Logistics Coordination
Attendee Management
Speaker Support
Material Preparation
Scheduling and Timeline Management
Supply Shipment and Delivery
Administrative Support
Light Lifting and Movement

Benefits

TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

We provide access to top jobs, competitive compensation and benefits, and free online training.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.

Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.