Marketing & Business Development Coordinator

About the role

We are seeking a dynamic, full-time Marketing and Business Development Coordinator to join our accomplished, collaborative Business Development team. This hybrid role can be based out of any of the following branch offices: Vancouver, WA; Federal Way, WA; Chicago, IL; or Fort Collins, CO.

Responsibilities

• Develop and draft Requests for Qualifications/Proposals (RFQ/Ps), Statements of Qualification (SOQs), and related materials.
• Manage proposal schedules, coordinate input from multiple team members, and ensure timely, high-quality submissions.
• Cope debriefs with clients after submittals (win or loss) and summarize learnings for internal review.
• Aid in creating and maintaining client capture plans.
• Support logistics and coordination for client appreciation programs and events.
• Track and update client demographic and relationship data in Deltek VantagePoint.
• Maintain CRM data on clients, pursuits, and opportunities in Deltek VantagePoint.
• Support digital marketing campaigns in partnership with the Web and Social Media Specialist.
• Stay current on industry trends, competitors, and market opportunities.

Qualifications

• Bachelor’s degree in Marketing, Communications, Business, or a related field preferred or equivalent experience in lieu of a degree.
• 2+ years of experience in marketing, proposal coordination, or business development (A/E/C industry a plus).
• Proficiency in Google and Adobe InDesign.
• Familiarity with CRM systems (Deltek VantagePoint preferred).
• Excellent written and verbal communication skills.
• Strong attention to detail and organization.

Key Competencies

• Deadline-driven with the ability to manage multiple priorities.
• Collaborative and team-oriented.
• Curious and eager to learn about the firm’s markets and services.
• Professional, proactive, and adaptable.