Marketing Assistant

About the role

Our Marketing Deparment in Pasadena is seeking a Marketing Assistant. This is a great opportunity to take your marketing career to the next level. In this position, you will contribute to the success of Rusnak Group by providing administrative support to the marketing department.

Responsibilities

• Efficiently coordinate Co-op Advertising Claims
• Collect all necessary documents and ad samples; save to a shared drive in an organized and easily identifiable manner.
• Submit documents to manufacturer on a monthly basis.
• Follow up on a timely basis of any declined or incomplete co-op claim.
• Work with business office to verify funds were received and accounted for correctly.
• Update and maintain co-op reporting for management team.
• Inform marketing department of monthly updates for each manufacturer.
• Effective Online Quality Control
• Review desktop and mobile websites looking for errors (formatting, malfunctions, spelling, etc.).
• Conduct monthly tests of forms and phone numbers.
• Aid with Marketing Budgeting and Reporting
• Update dealership marketing budget spreadsheets on a monthly basis.
• Follow up with business office as needed to ensure accurate budget reporting.
• Aid with reconciling and submitting Marketing Department credit card monthly statements.
• CRM Data Maintenance
• Complete customer opt-outs on a monthly basis.
• Aid with lead source maintenance and other CRM maintenance tasks.
• Aid with Online Specials
• Update monthly sales and service specials.
• Marketing Drive Maintenance
• Organize, file and keep M Drive clean. Add new creative as needed. Implement an organization process so all items are stored properly
• Aid with Marketing Events and Campaigns
• Assist in planning, coordinating and executing Marketing Events.
• Aid in sales direct mail process; planning, reviewing creative, post campaign analysis and reporting
• Aid with service direct mail campaign planning and reporting
• Maintain a library of sales and services campaigns including creative and performance info

Qualifications

• Desired: Minimum of 2 years in position of Office Assistant or similar positions in automotive, Retail, Sales, Hospitality of Food & Beverage industries.
• Required: Undergraduate degree or current Junior Senior in college pursuing a degree in business administration or related fields, or equivalent of 1 years’ experience in same/similar position.
• Excellent interpersonal and customer service skills; at least 2 years retail related experience.
• Strong verbal and written communication skills (Bi-lingual in English and Mandarin Chinese or other language is an asset in this position).
• At least eighteen (18) years of age.
• Required: Current California Driver License with satisfactory Department of Motor Vehicle driving record.