Marketing and Proposal Specialist

About Us

Cahill Contractors is a majority family- and woman-owned general contractor specializing in construction of multi-family residential, education, hospitality, and other commercial projects. With offices in San Francisco, Oakland, and San Jose, Cahill works throughout the San Francisco Bay Area. Now in its fourth generation of family leadership, Cahill has been building lasting relationships and quality structures with integrity since 1911. Cahill serves as a trusted partner to our clients, committed to their success from early in preconstruction through construction and beyond. Our employees take tremendous pride in their work and are consistently guided by Cahill’s five core values: Safety, Integrity, Commitment, Collaboration, and Continuous Improvement.

About the Role

The Marketing and Proposal Specialist will report to the Marketing Director and play a key role in the RFP/RFQ process, content development, and maintaining our client relationship database to track pursuits and leads. This position embodies Cahill’s core values through:

• Commitment: Owning the RFP/RFQ process, developing and improving content, and maintaining our client relationship database.
• Collaboration: Working closely with Cahill leadership and other internal clients as part of a high-performing marketing team.
• Continuous Improvement: Using critical thinking skills to proactively improve marketing resources and processes, and being open-minded to feedback.
• Integrity: Thriving in a team environment while working independently and efficiently.
• Safety: Acting as a Cahill brand champion to develop content that promotes Cahill’s culture of Safety Above All Else and maintaining our presence as an industry leader in Safety.

Responsibilities

• Lead the full proposal and pursuit process for RFQs, RFPs, and other qualifications-based submissions from initial review and kickoff through final production (in InDesign) and submission.
• Develop pursuit schedules, coordinate contributors, track deliverables, and ensure all requirements and deadlines are met.
• Manage content, layout, proofreading, editing, and overall quality control.
• Lead team meetings and capture the proposal plan.
• Lead project interview preparations and develop presentations.
• Manage multiple proposals simultaneously, including analyzing requirements, writing original content, editing team contributions, coordinating logistics, and complying with specifications and deadlines.
• Conduct market, lead, and potential client research, as needed.
• Lead all necessary proposal close-out activities including updating CRM, asset and content library, and organizing electronic filing.
• Manage and update marketing collateral including project exhibits, resumes, brochures, and presentation materials.
• Maintain CRM, asset and content library, and other databases, as needed.
• Assist in various other marketing functions (e.g., content marketing support, photo/video shoots, internal/external communication projects, and events).

Requirements

• Bachelor’s degree in communications, marketing, or a similar field of study.
• 5-7 years of architecture, engineering, and construction (AEC) industry marketing experience.
• Experience in proposal coordination.
• Excellent technical writing/editing skills and the ability to distill technical narratives into creative, engaging content.
• Adobe Creative Suite experience (specifically InDesign familiarity).
• Ability to organize and prioritize tasks to meet critical deadlines.
• Desire to contribute as part of a winning team and actively participate in a culture of appreciation and purpose.
• Knowledge of CRM (Treblehook, Salesforce, or similar) preferred.
• Knowledge of CMS Web/Intranet platforms (WordPress, Joomla, SharePoint) preferred.

Physical Requirements

The physical requirements described are representative of those that must be met by the employee, with or without reasonable accommodation, to perform the essential functions of this job successfully.

• Occasionally works in an office or hybrid setting in compliance with company safety policies, procedures, and applicable laws.
• Repetitively uses hand motions for keyboard use and physical use of vision to read computer monitors and paper documents.
• Regularly uses hands to operate standard office equipment (personal computer, phone, printer, etc.).
• Requires close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Sits at a desk for prolonged periods working on a computer.
• Talks and hears at normal levels; the noise level in the office work environment is usually low to moderate.
• Must be able to lift up to 15 pounds at times and up to 30 pounds occasionally.

Benefits

• Employment: Full-time hybrid position located in downtown San Francisco with a competitive salary and an annual discretionary performance-based bonus.
• Healthcare Benefits: Coverage options with a PPO plan, an HMO plan (including Kaiser). Cahill covers 100% of monthly premiums for employee medical/dental/vision coverage for HMO and PPO plans. Multiple options available for spouse/partner and family coverage. Medical FSA option included.
• Retirement: 401(k) plan with significant employer matching and an annual discretionary contribution. Financial advisors available to help plan for your future.
• Time Off: Flexible PTO package allowing you to recharge and take care of life's demands. The position starts with 5 days of PTO already earned and accrues 3 additional weeks of PTO in the first year.
• Volunteer Time Off: Paid time-off for volunteering to make a meaningful impact in the communities we serve.
• Wellness Program: Supports physical, mental, financial, and community well-being with an annual wellness stipend, plus free resources and training.

Pay

The base yearly salary for this exempt role is targeted between $90,000 – $115,000 depending on experience.