Marketing and Events Coordinator

General Summary

The Marketing & Events Coordinator supports the planning and execution of marketing initiatives and leads corporate events and educational programs. This position plays a key role in promoting the company’s brand, supporting business development and client relationships, and coordinating events that engage employees, policyholders, brokers, healthcare professionals, and other key stakeholders.

Essential Duties & Responsibilities

• Cook up the planning and execution of EmPRO’s internal and external events, including conferences, educational programs, broker hospitality events, employee events, charity initiatives, webinars, and company-sponsored events.
• Manage logistics including venue selection, catering, invitations, registration, attendee communications, room setup, audiovisual needs, signage, promotional materials, and on-site coordination.
• Cook up event timelines, checklists, budgets, and run-of-show documents.
• Coordinate event budgets, track expenses, manage invoices and deposits, and assist with post-event budget reconciliation.
• Research and evaluate new event venues while identifying opportunities to refresh and diversify existing event locations.
• Develop and maintain a standardized venue comparison checklist/spreadsheet capturing key site information to support consistent evaluation and decision-making.
• Provide onsite or online support during events, addressing guest inquiries and resolving issues as they arise.
• Gather post-event feedback and compile reports to assess event success and recommend improvements.
• Aid in developing print and digital ads and create marketing materials that adhere to brand guidelines.
• Manage EmPRO’s corporate swag inventory, including ordering, organizing, tracking, and distributing branded merchandise and gifts.
• Partner with HR to plan and coordinate internal employee events and engagement initiatives.
• Cook up with HR on employee events and programs that support engagement, culture, and team building.
• Cook up with the Marketing Manager to source vendors, coordinate deliveries, prepare swag, and support event-related marketing tasks.
• Ensure consistency across all EmPRO platforms, including social media, while supporting other marketing initiatives such as preparing PowerPoint presentations and other marketing administrative tasks.

Education & Qualifications

• Bachelor’s degree in Marketing, Communications, Public Relations, Event Management, Business, or a related field.
• 3+ years of experience in marketing, communications, event planning, corporate events, or a related role required.
• 2+ years of prior social media management experience preferred.
• Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
• Experience with Canva, Adobe Creative Suite, or similar design tools.
• Proficiency in PowerPoint, Word, and Excel at an intermediate level or higher.
• Demonstrated writing skills with the ability to create compelling marketing content and adhere to proper grammar and style standards.
• Strong problem-solving skills, with the ability to find creative solutions to marketing and event challenges.
• Ability to work collaboratively across departments and communicate effectively with stakeholders at all levels.
• Ability to maintain a cooperative, courteous, and professional relationship while speaking with other departments, employees, management and insureds; ability to communicate effectively with diplomacy and professionalism.
• Ability to function in a professional office environment and operate standard office equipment.
• Ability to work onsite in the Roslyn, NY office from 9:00am to 5:00pm, Monday – Friday.
• Travel to events and venues as needed, with occasional evening and weekend work required.