Marketing Administrator

About the role

The Marketing Administrator supports proposal development, business development tracking, and marketing operations for a construction management firm serving public agencies. This role requires strong organization, attention to detail, and the ability to manage multiple deadlines in a compliance-driven environment. Located at the APSI Corporate Office, 8885 Research Drive, Irvine, CA 92618.

Department: Marketing. Reports to: Marketing Manager. Anticipated Start Date: ASAP.

Responsibilities

• Monitor bid sites; download RFP/Qs.
• Proposal support; format and proof content.
• Maintain department libraries
• Update reference documents
• Track and manage calendar of trade shows and industry events.
• Perform reformatting, resizing, and revisions.
• Proactively monitor list of active Business Enterprise Certifications
• CRM Database entry and maintenance.
• Additional responsibilities as needed.

Requirements

• BA in Business Marketing, Administration, Journalism, Communications, or a related field, OR 3-5 years of marketing experience, preferably within AEC, construction management, architecture, engineering, or related professional services industries
• Working knowledge of public agency procurement processes (RFQ/RFP, SOQ, compliance forms)
• Experience formatting and assembling compliant proposals in deadline-driven environments

Skills

Technical Skills:

• Proficiency in: Adobe Creative Suite (InDesign); Microsoft Office (Word, PowerPoint, Excel); CRM systems (Deltek VantagePoint)
• Strong proofreading and formatting skills with high attention to detail
• Ability to reformat graphics, resize images, and adjust layouts for proposal compliance

Core Competencies:

• Exceptional attention to detail and proofreading ability
• Ability to track multiple bid sites and manage deadlines independently
• Strong time management and prioritization skills
• Clear written communication skills with a willingness and capacity to improve
• Professional judgment when handling certification documentation and compliance tracking
• Ability to work under deadline pressure with composure
• High aptitude for learning in a fast-past environment
• Comfort leveraging AI-assisted tools to improve efficiency and quality

Benefits

Pay range: $50,000 - $65,000 per year, plus benefits.

Schedule

This is a fully on-site position requiring in-person attendance five days per week.