Marketing Admin Coordinator

Role & Responsibilities

• Support the execution of marketing initiatives, branding campaigns, and business development activities across multiple channels.
• Aid in creating, updating, and maintaining marketing materials, presentations, promotional content, and branded collateral.
• Coordinate the production and distribution of marketing assets while ensuring consistency with company branding standards.
• Manage relationships with marketing vendors, printers, promotional product suppliers, event partners, and other external service providers.
• Afford support for company website updates, social media content scheduling, and digital marketing initiatives as directed.
• Track marketing projects, campaign timelines, and deliverables to ensure deadlines are met.
• Assist with the planning and coordination of company events, conferences, trade shows, networking opportunities, and employee engagement activities.

Administrative Responsibilities

• Serve as the first point of contact at the front desk — welcoming visitors, managing incoming calls, and handling general enquiries professionally.
• Manage day-to-day office operations including supplies procurement, facilities coordination, and maintenance of a tidy and functional workspace.
• Oversee mail, couriers, and deliveries; distribute correspondence to relevant departments.
• Cook up relationships with building management, cleaning staff, and service providers as required.
• Maintain organised and up-to-date physical and digital filing systems for contracts, agreements, records, and correspondence.
• Draft, format, and proofread official correspondence, memos, minutes of meetings, reports, and presentations.
• Prepare and manage documentation for internal approvals, sign-offs, and compliance requirements.
• Aid in data entry, database maintenance, and record-keeping to ensure accuracy and accessibility of information.

Calendar, Travel & Executive Support

• Manage calendars, schedule meetings, and coordinate appointments for leadership and team members.
• Arrange domestic and international travel including flights, accommodation, transfers, and itineraries.
• Prepare meeting agendas, compile briefing packs, and distribute minutes and action items following meetings.
• Provide day-to-day administrative support to senior leaders and cross-functional teams as needed.

Vendor & Procurement Administration

• Coordinate with vendors and service providers for office supplies, equipment, printing, catering, and event logistics.
• Obtain quotes, raise purchase orders, track deliveries, and process invoices in a timely manner.
• Maintain vendor contact lists, contracts, and service agreements.

Event & Seminar Administration

• Coordinate all logistical aspects of internal and external seminars, workshops, training sessions, and corporate events.
• Manage registrations, attendee lists, venue bookings, catering orders, and equipment setup.
• Aid in the physical setup and breakdown of event spaces, stalls, and display areas.
• Prepare event materials, name badges, agendas, and post-event feedback forms.

Sciometrix is an Equal Opportunity Employer and is proud to offer equal employment opportunity to everyone regardless of race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, disability, gender identity, veteran status, and more. Join us at Sciometrix and be part of a team dedicated to transforming healthcare through telehealth innovation.