Marketing/Admin Assistant

About the role

The Impeccable Nanny Agency is a boutique nanny placement agency serving busy professionals and families since 2020. We are passionate about providing exceptional service and creating an outstanding experience for both our clients and caregivers. We're looking for a highly organized, dependable, and tech-savvy Operations & Marketing Assistant who enjoys creating order, learning new systems, and helping a small business grow. We're looking for someone who is organized, detail-oriented, and enjoys keeping projects moving.

Responsibilities

• Update candidate bios and profiles
• Schedule interviews and send reminders
• Follow up with candidates regarding documentation and next steps
• Organize and maintain Google Drive files
• Create and update spreadsheets
• Enter and maintain accurate data
• Upload job postings to various platforms
• Assemble client welcome packets
• Prepare printed marketing materials and mailings
• Create Canva graphics using existing brand templates
• Organize webinar registrations and attendee lists
• Assist with email marketing campaigns
• Prepare postcards and direct mail campaigns
• Assist with social media scheduling
• Support other marketing projects as assigned
• Organize digital files and documents
• Help improve workflows and processes
• Maintain accurate records
• Assist with special projects that help the business operate efficiently

Requirements

• Is exceptionally organized and detail-oriented
• Enjoys checklists, systems, and keeping projects organized
• Communicates professionally by phone and email
• Learns new software quickly
• Is dependable and follows through on commitments
• Is comfortable working independently
• Has strong Google Workspace skills
• Has experience with Canva
• Maintains confidentiality and professionalism

Ideal candidate background includes study or experience in Business Administration, Marketing, Communications, Human Resources, Hospitality, or Office Administration; experienced administrative professionals seeking flexible part-time work are also welcome.

Skills

• Google Workspace
• Canva
• Trello
• CRM systems
• Social media scheduling tools
• Small business operations

Benefits

• Flexible weekday schedule
• Variety of interesting work
• Opportunity to learn marketing and business operations
• Collaborative, supportive work environment
• Meaningful work helping families and caregivers
• Opportunity to grow with a successful and expanding small business
• If you're someone who loves organization, enjoys supporting a growing business, and takes pride in doing things well, we'd love to hear from you

Pay

$18–25 per hour, depending on experience.

Schedule

10