Manufacturing Materials Coordinator

About the role

This position is responsible for coordinating job and equipment processes including processing change orders, managing return materials, and supporting production through collaboration with shop supervisors, technicians, and purchasing. Engages directly with customers on Factory Acceptance Tests (FATs), Test of Performance (TOPs), and submittals. Maintains equipment documentation and monitors job status updates post-MRP runs to ensure workflow accuracy and project alignment.

Responsibilities

• Collaboration with Purchasing/Material Management
• Interacting with buyers on material expectations and schedule
• Tracking material short and late material
• Interface with Purchasing/Lane Supervisors to determine the need to expedite material or provide alternate options
• Create Transfer Orders for job materials, shipments to other warehouses
• Track status of open transfer order in the ERP system and proactively address delays or discrepancies
• Maintain equipment documentation and monitor job status updates post-MRP runs
• Create, follow up on and receive Purchase Orders
• Collaborate with Shop Supervisors
• Manage shipping process by contacting customers for correct address, info, communicate with Production Techs and PMs
• Proactive material management of Lane 4 and Lane 3 projects
• Assess current inventory, lead times, manufacturing capacity and other factors that may impact the schedule
• Collaborate with Project Management
• Articulate material concerns and suggest material substitutions to Project Managers
• Financial reporting and analysis using dashboards, reporting concerns and relevant information to Project Managers and appropriate staff
• Maintain Quote Stats Dashboard, updating information and engaging PMs
• Business System and Process Improvements
• Conceptualize and request business system customizations
• Identify gaps and inefficiencies and proactively work to resolve them
• Test new process ideas for greater efficiency

Requirements

Education/Training: High school diploma or equivalent, required College credits, preferred

Experience: Computer proficiency, required Microsoft Office Suite Adobe Acrobat

Superb Problem-solving Skills, Required

Excellent interpersonal communication skills

Ability to think quickly and adapt to unforeseen situations required

Servant attitude with ability to assert when necessary, required

Standard workday is 8:00 a.m. to 5:00 p.m. Monday through Friday. Overnight travel and/or extended hours may be required as well as some Saturday hours. More than 40 hours per week will normally be required in order to achieve the productivity necessary for this position.

This position requires the ability to interact with employees verbally and in writing, remain in a stationary position for 80% of the workday, have close visual acuity, and constantly operate a computer and other office productivity equipment, such as a phone, copy/fax/scan machine, computer keyboard and mouse with or without reasonable accommodation.

This position also requires the ability to occasionally lift, stoop, bend, and lift office products and supplies, up to 20 pounds.

Qualifications

Standard workday is 8:00 a.m. to 5:00 p.m. Monday through Friday. Overnight travel and/or extended hours may be required as well as some Saturday hours. More than 40 hours per week will normally be required in order to achieve the productivity necessary for this position.

This position requires the ability to interact with employees verbally and in writing, remain in a stationary position for 80% of the workday, have close visual acuity, and constantly operate a computer and other office productivity equipment, such as a phone, copy/fax/scan machine, computer keyboard and mouse with or without reasonable accommodation.

This position also requires the ability to occasionally lift, stoop, bend, and lift office products and supplies, up to 20 pounds.

Skills

Computer proficiency, required Microsoft Office Suite Adobe Acrobat

Superb Problem-solving Skills, Required

Excellent interpersonal communication skills

Ability to think quickly and adapt to unforeseen situations required

Servant attitude with ability to assert when necessary, required

Benefits

Our practice is to fill positions by selecting applicants who can perform the work in a competent and professional manner. We do not discriminate on the basis of age, sex, race, color, religion, national origin, sexual orientation, gender identity, protected veteran status, or individuals with disability.

CSI has a long standing policy of Equal Opportunity in employment.

This position requires the ability to interact with employees verbally and in writing, remain in a stationary position for 80% of the workday, have close visual acuity, and constantly operate a computer and other office productivity equipment, such as a phone, copy/fax/scan machine, computer keyboard and mouse with or without reasonable accommodation.

This position also requires the ability to occasionally lift, stoop, bend, and lift office products and supplies, up to 20 pounds.

Salary: $22 - $24 per hour