Managing Clerk

About the Role

We are looking for an experienced Managing Clerk to support a busy litigation practice in New York, New York. This role is focused on guiding case administration through deep knowledge of federal and state civil procedure, while helping attorneys stay informed of rule changes, court requirements, and critical deadlines. The ideal candidate brings strong judgment, excellent organizational skills, and the ability to manage a high volume of matters with precision in a fast-paced legal environment.

Responsibilities

• Track developments in federal and New York civil procedure rules, statutes, and court practices, and share practical updates with litigation attorneys.
• Prepare clear internal summaries explaining procedural changes and their impact on active and future matters.
• Oversee litigation docketing by entering and maintaining case details, including court assignments, case numbers, deadlines, and hearing dates.
• Produce recurring litigation calendars and individualized deadline reminders to support attorney workflow and case planning.
• Maintain current filing resources, procedural reference materials, and court-specific guidance so attorneys have reliable support for submissions.
• Build and update a comprehensive repository of judge-specific rules, profiles, and jurisdictional requirements across New York and relevant out-of-state venues.
• Coordinate with external service providers to obtain court filings, pleadings, decisions, and service of process efficiently and cost-effectively.
• Monitor public sources and legal news for developments involving client matters and communicate relevant updates to the legal team.

Requirements

• At least 5 years of experience in a legal environment with substantial managing clerk, docketing, or calendaring responsibilities.
• Strong working knowledge of federal and New York state civil procedure and the broader court system.
• Demonstrated experience with electronic docketing and calendar management tools, including systems such as ProLaw or similar platforms.
• Ability to manage multiple active matters at once while maintaining accuracy under competing deadlines.
• Excellent organizational, communication, and relationship-building skills, including interaction with courts, vendors, and internal stakeholders.
• Sound judgment and a proactive approach to identifying procedural issues, rule changes, and case-related risks.

Qualifications

Law degree or other formal qualification in federal and state civil procedure is preferred.

Benefits

• Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.
• Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.

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