Managing Attorney, Programs and Subcontract Administration (PSA)

Responsibilities

• Design and implement training for Legal Service providers in the immigration field
• Cultivate relationships with partners to ensure up-to-date legal issues are understood and followed
• Update and oversee compliance tracking systems to ensure all internal and external partners follow and complete contractual obligations
• Create, review, negotiate, and draft a broad range of contracts and agreements, including but not limited to subcontractor agreements, service agreements, consulting agreements, MOUs and other legal documents, on behalf of the organization as an administrator
• Ensure compliance with relevant regulations, statutes, and contractual obligations
• Draft, review, and revise program and administrative related agreements and templates
• Manage contract inventory
• Draft responses and potential internal strategies to contract disputes
• Draft policies, procedures, and timelines to ensure efficient workflow and completion of tasks
• Aid with contract auditing and provide suggestions to mitigate risks based on auditing results
• Design and deliver training for staff members to ensure internal policies and procedures are followed and daily partner compliance is tracked and recorded
• Collaborate with other internal CHIRLA departments such as finance, data, policy, and others, to ensure compliance with relevant contractual obligations and report to our PSA director status updates
• Ensure subcontractors are abiding by contract terms and tracking due diligence
• Examine and evaluate the terms of new contracts and proposals for changes to contracts
• Aids Director in updating and maintaining a system for identifying and reporting program compliance issues, complaints, concerns, questions, resolution, and follow-up
• Draft and coordinate responses to identified compliance questions, concerns or federal/state inquiries or investigations, including audits
• Manage all workshops, community standards or practice training, legal technical assistance and partner audit and site visits
• Represent the Director at meetings and committees
• Staff Management: Supervise, oversee, lead, and manage staff, including Managing Attorneys, Program Managers, Subcontractor Administrators, Program Assistants, etc. to ensure all are working at capacity to meet deliverables of all government contracts and other funding sources
• Supervise staff members within the Programs and Subcontract Administration Department, review their work product and ensure deadlines are timely met
• Conduct regular supervision meetings with staff
• Conduct review of staff files before submitted to funders
• Conduct open and closed contract file review on a quarterly basis
• Manage the reporting process for Performance and Quality Improvement
• Support with implementation of new hire onboarding and training plans to ensure new staff understand their responsibilities and enter the teamwork flow seamlessly
• Mentor staff to create a safe space to learn and grow by being a resource for immigration law related questions

Qualifications

• Qualified applicants should have a record of outstanding academic achievement, superior writing and analytical skills, relevant work experience and have demonstrated an interest in government contracts law.
• All applicants should have excellent writing and public speaking skills.
• Required JD and an active membership in the California State Bar or another State Bar with at least 5 years post bar admission
• A high level of integrity and the ability to maintain confidentiality
• At least five years’ experience in immigration law
• At least 3 or more years of direct services experience, in a nonprofit setting
• Experienced training, mentoring staff, attorneys and/or other professionals required
• Experience working within or demonstrated enthusiasm for leadership in an interdisciplinary setting and developing programs and workplans
• Must have experience working with underserved and diverse populations
• Must be able to travel to and visit various CHIRLA offices belonging to partners for events, audits, meetings and services
• Strong interpersonal and presentation skills, along with ability to communicate with others at all levels of the organization
• Support CHIRLA’s fundraising goals including annual fundraising drive and GALA activities
• Must be flexible to work early morning, evenings and Saturdays during clinical/consultations times as needed