Manager, Travel & Expense
Arrowhead Pharmaceuticals · San Diego, CA · 2 wk ago
On-siteManagement$95k/yrFull-time
Responsibilities
- Own and manage company-wide travel program and policy.
- Administer Concur Travel & Expense system.
- Oversee U.S. Bank corporate card program; RFP program with new banks and implement decision.
- Maintain and optimize preferred vendor relationships (air, hotels, Enterprise rental, etc.); negotiate and execute contracts.
- Monitor travel spend trends and recommend cost-saving initiatives.
- Ensure negotiated contracts are leveraged effectively.
- Expense & Compliance Oversight:
- Ensure timely and compliant expense submission and approval processes.
- Own Company’s T&E and corporate card polies and T&E SharePoint.
- Monitor adherence to company T&E policy.
- Partner with Compliance to support HCP spend transparency requirements.
- Identify policy gaps and recommend updates aligned with commercial growth.
- Lead internal audits and reporting related to T&E activity.
- HCP & Commercial Support:
- Coordinate and oversee HCP travel logistics in partnership primarily with Medical Affairs and Commercial teams.
- Support national and regional sales meetings, including room block management and group travel coordination.
- Ensure Sunshine Act and transparency reporting alignment where applicable.
Requirements
- 5+ years’ experience in travel & expense management, preferably in biotech, pharma, or other regulated industry.
- Experience supporting commercial field organizations.
- Strong knowledge of Concur Travel & Expense.
- Experience managing corporate card programs.
- Familiarity with HCP compliance requirements and transparency reporting.
- Experience negotiating and managing vendor contracts.
- Strong financial acumen and analytical skills.
- Ability to operate cross-functionally with Sales, Compliance, and Finance.
- High attention to detail with strong operational discipline.
- Preferred: Strong in financial controls and compliance, Comfortable supporting field sales organizations, Service-minded but firm on policy, Data-driven and improvement-focused, Able to scale systems without adding unnecessary complexity.