Manager, Safety Systems

Description Title: Manager, Systems, Safety Department: EHSQ / Safety Location: Hybrid Supervisor: Sr. Manager, Training & Compliance, Safety FLSA Status: Exempt Position Status: Permanent, Full-time Work Status (Remote/Hybrid/In-Office): Hybrid Manager, Systems, Safety Hanwha Qcells USA Corp (“HQC US”) develops, invests, and delivers solar photovoltaic (PV) and battery energy storage systems (BESS) projects through Engineering, Procurement, Construction (EPC) services in North America. The company brings a decade of global leadership in solar PV to deliver utility-scale power generation plants customized for local and regional energy markets. HQC US offers the full spectrum of PV solutions – from the core technology of cells and modules to large-scale project development and investment. With proven capabilities across the solar and battery storage chain, HQC US minimizes uncertainty and risk, and helps customers achieve a higher return on their investment in renewable energy. Summary The Manager, Systems, Safety supports the Sr. Manager, Training & Compliance, Safety in running the Company's safety programs across utility-scale solar, BESS, substation, and gen-tie projects. The role has three primary focus areas: (1) managing day-to-day, Company-wide safety programs; (2) setting projects up for success during pre-construction planning and mobilization; and (3) serving as a float resource who steps into the field as acting Site Safety Manager when coverage is needed. The Manager, Systems, Safety is responsible for managing and maintaining the digital systems and documentation that support Safety operations across utility-scale solar and BESS projects. This role ensures accurate project setup, documentation alignment, and records management within Procore, SharePoint, and Smartsheet, providing the foundation for consistent safety execution. The Manager, Systems, Safety serves as the technical and systems backbone for Safety execution, ensuring documentation accuracy, digital system alignment, and technical consistency across projects. Responsibilities include, but are not limited to, managing Company-wide safety programs (including the PPE and electrical PPE programs), safety onboarding, training assignments, and pre-construction safety planning. This role works closely with the Safety team to ensure alignment with organizational standards and compliance requirements. This position reports directly to the Sr. Manager, Training & Compliance, Safety (or another designated member of senior management). This position is based in Houston, TX and follows a hybrid work model in alignment with Qcells’ Office Mobilization Plan (OMP). Employees withincommuting distance of the designated office are expected to adhere to assigned in-office schedules based on OMP guidelines. Employees outside commuting distance may be eligible for remote work arrangements, subject to business needs and appropriate approvals. Standard business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. local time. When assigned to a project site, working hours follow the site schedule, which may include early starts, extended shifts, and weekends. Travel is required up to 50% of the time, which may include short-notice trips and multi-week field assignments as business needs dictate. Essential Job Functions & Responsibilities Company-Wide Safety Programs Manage day-to-day administration of Company-wide safety programs (e.g., PPE, fall protection equipment, stop work authority, safety recognition, and safety alerts/lessons learned), ensuring programs are current, communicated, and consistently implemented across all projects.Manage the electrical PPE program (e.g., arc-rated clothing and rubber insulating gloves), including hazard-based selection per NFPA 70E, issuance, and inspection and test cycles, working with operations, safety, quality, and commissioning personnel to ensure all required employees have the required electrical PPE.Coordinate new-hire and project safety onboarding, including orientation content, required training assignments, and verification that personnel are trained and qualified before site access.Maintain the annual safety compliance calendar (e.g., OSHA 300A posting and electronic submission, program reviews, equipment inspection cycles, and required refresher training) and ensure deadlines are met.Monitor program compliance through field verification and data review, conduct periodic program effectiveness reviews, and recommend improvements to the Sr. Manager, Training & Compliance, Safety. Project Planning & Mobilization Support pre-construction planning for new projects: review contract and owner EHS requirements, identify project-specific hazards and high-risk activities, and flow requirements into project safety documents.Develop or coordinate Site-Specific Safety Plans (SSSPs), Emergency Action Plans, and mobilization checklists in collaboration with Project Management, Construction, and the assigned Site Safety Manager.Complete project safety setup in Procore, SharePoint, and Smartsheet (templates, inspection checklists, distribution lists, and permissions) before mobilization.Support subcontractor safety prequalification and review of subcontractor safety submittals (e.g., site-specific safety plans, JHAs/AHAs, and training records).Provide input on project safety staffing plans and safety-related budget items (e.g., PPE, safety equipment, and staffing) during estimating and planning. Field Support - Acting Site Safety Manager Serve as a float resource, acting as Site Safety Manager on an interim basis to cover vacancies, leaves, mobilization surges, or high-risk work phases, with full site-level authority, including stop-work authority, for the duration of the assignment.While on assignment, lead daily site safety execution: conduct inspections and audits, deliver site orientations and toolbox talks, review JHAs/pre-task plans and permits, coordinate with superintendents and subcontractors, and lead initial incident response and investigation.Transition site coverage back to the permanent Site Safety Manager with a documented handover (open actions, incidents, permits, and training status). Safety Management System, Systems & Reporting Maintain and continuously improve the Safety Management System (SMS) (SOPs, work instructions, forms, etc.) aligned with ISO 45001 and integrated with ISO 9001 and ISO 14001, as applicable.Maintain and audit SMS for documentation accuracy, version control, and long-term retention.Audit data and documentation entered into Procore and other safety systems to ensure accuracy, completeness, and compliance with project and corporate standards.Ensure consistency of Safety documentation across projects, supporting alignment with corporate document control standards.Serve as the point of contact for Procore Safety-specific administrative tasks and standardization of templates.Support Safety teams in navigating SMS and Procore workflows, providing training and guidance where needed.Provide technical safety support to Site and Regional Safety Managers, including assistance in interpretation of specifications, acceptance criteria, and safety requirements; site-level authority applies when formally assigned as acting Site Safety Manager.Own leading and lagging indicator tracking and reporting (TRIR, DART, near-miss rates, audit closure rates, training completion).Support incident investigations and root cause analyses, and ensure corrective actions are tracked to closure in Procore.Work with HR and operations to ensure accurate work-hour collection for OSHA 300A summaries, incidence-rate calculations, and annual Injury Tracking Application (ITA) submissions.Support the Sr. Manager, Training & Compliance, Safety in ensuring training curricula map to current SOPs and regulatory requirements.Assist in the creation, standardization, and continuous improvement of Safety templates, forms, and documentation tools.Act as liaison between corporate EHSQ governance and Regional Managers, Site Managers (Quality/Safety/Environmental), and Site Field Leads to ensure consistent field-level implementation.Collaborate with the Sr. Manager, Training & Compliance, Safety and Director of Safety to ensure documentation processes align with departmental objectives and organizational requirements.Assist with driving standardization of role definitions, numbering conventions, and formatting across the safety document library.Assist with management-of-change processes for SMS updates, ensuring revisions are communicated and adopted across all active project sites.Provide training assignment support to Regional and Site Safety Managers.Perform other duties and special projects, as assigned. Key Competencies / Core Skills Exceptional attention to detail; thrives in work requiring precision, consistency, and accuracy across documentation, inspections, and digital records.Naturally organized and methodical, with the ability to create order and structure within large volumes of data and documentation.Highly skilled in navigating, troubleshooting, and configuring digital platforms (Procore, SharePoint, Smartsheet, Microsoft Office).Reliable, consistent, and able to meet deadlines while managing multiple simultaneous project documentation requirements.Strong problem-solving ability, identifying inefficiencies in workflows and proposing structured solutions.Able to work independently in a remote setting while remaining fully engaged with team priorities and deadlines.Clear and effective communicator, able to translate complex digital workflows into simple, step-by-step guidance for others.Maintains a professional, solutions-focused mindset across both routine administrative work and dynamic field conditions.Credible field presence: able to step into an active construction site, establish authority quickly, and lead safety execution with superintendents, foremen, and subcontractor crews.Sound judgment under pressure, including stop-work decisions and initial incident response.Planning mindset: anticipates project risks and requirements early and turns them into clear, actionable plans before mobilization.Program ownership: drives Company-wide programs to consistent implementation through follow-through, influence, and clear communication across regions. Required Qualifications Minimum of 5 years of construction safety experience, including at least 2 years as a Site Safety Manager or equivalent field safety lead on utility-scale energy, heavy civil, or industrial construction projects.OSHA 30-Hour Construction Outreach card and current First Aid/CPR/AED certification (or ability to obtain within 30 days of hire).Working knowledge of OSHA 29 CFR 1926 and 1910, OSHA recordkeeping (29 CFR 1904), and NFPA 70E.Demonstrated experience developing or reviewing site-specific safety plans, JHAs/AHAs, and emergency action plans, and leading incident investigations and root cause analyses.Strong familiarity with Safety Management System functions and processes that are usual and customary to the industry.Progressive experience in safety systems, documentation control, or safety management functions within construction or EPC environments.Hands-on experience with Procore (Safety & Field Management modules), including inspections, action plans, observations, and incidents.Proficiency in SharePoint administration for documentation management, retention, and version control.Proven ability to maintain structured records and digital filing systems that support accessibility, retention, and audit-readiness.Strong technical writing, editing, and documentation skills.Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Demonstrated ability to perform and sustain focus on detailed, repetitive tasks with high accuracy.Effective organizational skills with the ability to manage competing priorities and deadlines.Excellent collaboration and communication skills across departments and stakeholders.Ability to work remotely with a reliable high-speed internet connection and flexibility to support projects across Eastern through Pacific Time Zones as required.Must hold and maintain a valid U.S. driver’s license and have the ability to safely operate a motor vehicle, including the ability to rent vehicles for business travel without restrictions that would interfere with job performance.Ability to successfully pass a motor vehicle/driving record background check in accordance with company policy.Must be able to pass pre-employment, regular, and random drug and alcohol screenings in compliance with company and customer requirements. Preferred Qualifications Bachelor’s degree in Business Administration, Information Systems, Safety Management, Occupational Safety & Health, Construction Management, or related field with 3+ years of relevant experience; or Associate’s degree with 5+ years of relevant experience; or 7+ years of progressive experience in construction safety, safety systems, or documentation control.Experience working within EPC or EPCm construction organizations, particularly on large-scale solar PV or renewable energy projects.Familiarity with construction turnover documentation requirements and closeout packages.Knowledge of ISO 45001 Safety Management Systems, with exposure to ISO 9001 and ISO 14001 standards a plus.Prior experience in a document control or records management program, with knowledge of version control and retention standards.Advanced proficiency with Procore (Safety & Field Management modules), including workflow configuration, data integrations, and system automation.Experience developing and maintaining Power BI dashboards or reporting tools to support project visibility and departmental metrics.Training or mentoring experience in digital systems (Procore, SharePoint, Microsoft Office).Professional certifications in Safety (e.g., CSP, ASP, CHST, or STS).Experience working in both subcontractor and self-performing contractor environments, with an understanding of documentation challenges unique to each model.OSHA 500/510 trainer authorization preferred.Experience with BESS construction and commissioning hazards (e.g., NFPA 855, thermal runaway emergency response) and high-voltage/substation work.Experience supporting pre-construction, mobilization, and subcontractor safety prequalification (e.g., ISNetworld, Avetta, or similar). PHYSICAL DEMANDS Ability to remain in a stationary position for extended periods (up to 8 hours per day) while operating a computer and reviewing documentation.Ability to sustain long periods of detailed computer-based work with a high degree of concentration and accuracy.Ability to effectively exchange accurate information in verbal and written form with employees, contractors, and external stakeholders.Ability to occasionally move about an office environment, ascend/descend stairs, and access files or equipment as necessary.Ability to conduct occasional site visits for audits, inspections, and verifications. Site work may require wearing personal protective equipment (PPE) such as a hard hat, safety glasses, gloves, and high-visibility clothing; walking on uneven terrain; and exposure to outdoor weather conditions and construction activity.Ability to travel domestically up to 40% of the time, including by air, with flexibility for short-notice trips, overnight stays, and multi-week field assignments. WORK ENVIRONMENT Primary work is performed in a remote/home office environment, requiring reliable high-speed internet and standard office equipment, including audio/video conferencing.Occasional work is performed in a professional business office setting with low to moderate noise levels.Occasional visits to solar, BESS, and substation construction sites, where conditions may include moderate to high noise levels, outdoor weather exposure, dust, and uneven terrain. Appropriate PPE will be provided and required.Regular interaction with cross-functional teams in both virtual and in-person settings, requiring adaptability to both independent and collaborative work environments. Hanwha Qcells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. We are committed to the full inclusion of all qualified individuals. As part of this commitment, Hanwha Qcells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment. Please contact us to request accommodations at hr-usa@qcells.com. Nothing in this statement shall imply implicitly or explicitly a guarantee of employment outside our at-will employment opportunity.