Manager, Operations & Finance of the Technology Transfer Office

Responsibilities

• Collaborates with the TTO Director to implement strategic initiatives, refine office policies, and enhance workflows.
• Maintains IP management, contract tracking, and data systems.
• Manages office operations, including inventory, records, and administrative processes; supports TTO website coordination and general information requests.
• Safeguards day-to-day operations and high-quality execution of TTO activities and events.
• Administers operational and patent budget administration, including forecasting, monitoring, analysis, and reporting.
• Maintains the integrity of financial records, performs associated reconciliation and recordkeeping activities, and facilitates the timely execution of financial obligations.
• Manages the University's IP portfolio, overseeing and directly administering the lifecycle of invention disclosures, patent filings, prosecution, maintenance, and copyright registrations.
• Ensures compliance with University IP policies and applicable financial guidelines.
• Manages and directly administers the legal and operational expense processes, including invoicing, fund collection, disbursements, and royalty revenue distribution.
• Coordinates timelines, funding sources, payees, and payment requirements for purchase orders, legal billing, vendor payments, and travel arrangements.
• Develops, prepares, and analyzes reports on patents, licensing, compliance, and operational activities to support operational planning and stakeholder decision-making.
• Maintains and administers licensee performance and compliance with financial and non-financial obligations, reporting requirements, and agreement terms.
• Supports supervision of TTO staff through coordination of team activities, administration of time and attendance, and assistance with personnel-related administrative functions.
• Oversees and directly administers licensee reimbursement activities.

Qualifications

• Bachelor’s degree with four (4) years of relevant experience.
• Experience managing budgets and financial operations.
• Excellent communication (verbal and written) and interpersonal skills, with a focus on collaboration.
• Outstanding organizational skills, high level of attention to detail, analytical ability, able to work on multiple projects simultaneously, capable of self-direction, ability to deal diplomatically with people at all levels, solid decision-making skills, and judgment.
• Demonstrated ability to work both independently and in a team environment, ensuring tasks are completed within deadlines.
• Intermediate proficiency with MS Office Applications, including Excel and Word.
• High degree of discretion; experience managing confidential information.