Manager of Professional Services Procurement and Contracts

Job Purpose and Summary

The Pennsylvania Turnpike Commission seeks a Manager of Professional Services Procurement and Contracts to oversee and supervise the procurement and contract administration for the organization. This role involves managing staff, ensuring compliance with policies and procedures, and providing guidance to staff on proper contracting procedures.

Essential Functions & Responsibilities

• Supervise, organize, and plan Professional Services Procurement operations and staff functions including performance management, delegation of work assignments, and review of work product.
• Maintain and recommend changes to professional services procurement procedures and controls to support the management of PTC consulting agreements.
• Develop and provide advice, training, and guidance to staff regarding proper contracting and procurement procedures.
• Manage consultant selection processes, prepare materials, and maintain records in accordance with Professional Services Procurement Procedures.
• Facilitate pre-proposal conferences and participate on evaluation committees to review proposals for contract recommendation.
• Conduct or facilitate the negotiation of prices, terms, conditions, and requirements, and ensure contracts and purchase orders are written accurately and include proper terms/conditions.
• Analyze and maintain organizational records on contract usage and contractual obligations, monitor expiration dates and expenditures, and advise and assist departments with contract issues.
• Respond to internal/external customer inquiries concerning issues associated with contracting policies/procedures, project status, and development.
• Represent and lead the unit in organization-wide projects and efforts, including documenting retention schedules and records management, monitoring progress of projects, and compiling status reports for the Commission and Executive Staff.
• Use situational awareness to anticipate and prevent accidents.

Qualifications

• Nine (9) years of experience in strategic sourcing, purchasing, contract administration, supply-chain management, engineering, or business administration with at least one (1) of those years in a supervisory capacity; OR
• Five (5) years of experience in strategic sourcing, purchasing, contract administration, supply-chain management, engineering, or business administration with at least one (1) of those years in a supervisory capacity AND a bachelor’s degree in business administration, engineering, supply-chain management, public administration, or related field; OR
• One (1) year as a Senior Contracts and Procurement Specialist or Strategic Sourcing Supervisor at the PTC will be considered equivalent for the supervisory requirements.

Competencies

Position demands include frequent speaking, writing, and reading reports. Position requires frequent work at a computer utilizing business programs and PTC specific operating systems. Position requires occasional travel and/or fieldwork with exposure to roadway traffic. Occasionally works outside of normal business hours for assigned work assignments.

Physical Demands and Work Environment

Office environment with low levels of noise, adequate lighting, and comfortable temperature. Field environment may include exposure to moderately adverse and undesirable conditions. Physical environment is generally safe, but safety equipment or precautions must be followed in field conditions.

Disclaimer

The information provided in this job description has been designed to indicate the general nature and level of work performed by the incumbent(s) within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and working conditions required of the employee(s) assigned to this job. Management has the discretion to add or modify duties of the job and to designate other functions as essential at any time.