Manager of Payroll

About the Role

Oversees payroll processes, systems, and personnel for a multi-entity hospital system. Responsible for overall accuracy and timeliness of payroll for over 10,000 system employees.

Responsibilities

• Manages day-to-day activities of OU Health payroll staff.
• Ensures timely and accurate calculation and payment of bi-weekly system payroll.
• Maintains accurate employee payroll records including but not limited to: pay rates, pay differentials, incentive/performance bonuses, PTO balances, and miscellaneous deductions.
• Determines and prepares timely and accurate tax payments in accordance with federal and state deposit schedules.
• Determines and prepares timely and accurate 401K payments to OU Medicine’s 401K administrator.
• Assists with preparation of quarterly/annual payroll tax forms including 941, W-2/W-3, 940, and state forms.
• Maintains payroll information management system.
• Assists financial leadership with maintenance of OUH timekeeping system.
• Oversees pay distribution via direct deposits, pay cards, and pay checks.
• Performs audits of department timekeeping records for record compliance; advises timekeepers, managers, and others regarding timekeeping procedures; works with appropriate managers to correct timekeeping issues/problems.
• Assists finance staff with reconciliation of general ledger accounts including payroll tax liabilities, benefit deductions, and accrued salary expense.
• Responds to and researches employee pay inquiries.
• Assists finance staff with ad hoc payroll-related financial analysis requests.
• Responds to audit inquiries and requests for information in a timely manner.
• Contributes to the development and implementation of new policies or procedures related to timekeeping and overall payroll function.
• Evaluates processes and technology, recommending solutions for accuracy and efficiency improvements.
• Provides training and development opportunities for payroll staff.
• Performs other duties as assigned.

Requirements

• Bachelor’s Degree in Business (accounting, HR, or finance) required.
• At least 5 years working with payroll and at least 3 years of progressive leadership experience required.
• Certification/License/Registration: CPP required within 12 months.

Skills

• Knowledge of automated timekeeping and payroll systems.
• Knowledge of payroll tax rules and regulations.
• Time management skills to meet deadlines.
• Interpersonal and customer service skills.
• Proficient in the use of Microsoft tools – Excel, Word, Outlook, and PowerPoint.
• Ability to organize and manage projects.

Benefits

• Comprehensive benefits package, including PTO, 401(k), medical and dental plans.