Manager of Fellowship Programs - Med Cardiology

Responsibilities

• Independently manages the day-to-day activities and initiatives of the program while collaborating closely with the education team, the GME Office, subspecialty program directors, and departmental staff.
• Serves as the lead coordinator for the education team and acts as a primary liaison to the GME Office and subspecialty program directors to ensure effective communication and alignment across stakeholders.
• Oversees the operational and fiscal management of five accredited and five non-accredited fellowship training programs with accuracy and autonomy and contributes to both short and long term strategic planning aligned with programmatic and divisional priorities.
• PARTNERS WITH ASSOCIATE CHIEF OF EDUCATION, DIVISION CHIEF, PROGRAM DIRECTORS AND THE ASSOCIATE CHIEF ADMINISTRATIVE OFFICER TO ADVANCE EDUCATIONAL INITIATIVES AND ACTIVELY ADVOCATES FOR THE NEEDS, DEVELOPMENT, AND VISIBILITY OF ALL FELLOWSHIP PROGRAMS.
• SERVES AS A PRIMARY LIASON TO INTERNAL AND EXTERNAL OFFICES ON BEHALF OF THE FELLOWSHIP PROGRAMS, ENSURING CONSISTENT COMMUNICATION AND COORDINATION ACROSS ALL STAKEHOLDERS.
• RESPONSIBLE FOR DISSEMINATING INFORMATION TO THE PROGRAM DIRECTORS OF TEN PROGRAMS AS WELL AS KEY DIVISIONAL LEADERS, INCLUDING THE ASSOCIATE CHIEF ADMINISTRATIVE OFFICER, DIVISION CHIEF, SENIOR DIRECTOR OF OPERATIONS, AND DIRECTOR OF NURSING.
• OVERSEES THE ANNUAL $1 MILLION FELLOWSHIP BUDGET AND ROSTER FOR 61 FELLOWS, INCLUDING OVERSEEING THE ALLOCATION OF INTERNAL AND EXTERNAL FINANCIAL RESOURCES.
• HANDLES BIWEEKLY PAYROLL SUBMISSIONS FOR 61 FELLOWS IN PENNFOR, PROCESSES ADDITIONAL PAY REQUESTS, AND PREPARES ALL REQUIRED GME AND DOM SALARY WORKSHEETS.
• ENSURES PROGRAM COMPLIANCE BY MONITORING DUTY HOURS AND MAINTAINING ACCURATE FINANCIAL, PAYROLL, AND ROSTER DOCUMENTATION THROUGHOUT THE FISCAL YEAR.
• MANAGES ALL ADMINISTRATIVE FUNCTIONS FOR 61 FELLOWS ACROSS THREE TRAINING LOCATIONS AT THE VA, HUP AND PPMC THROUGHOUT THE DURATION OF THEIR FELLOWSHIP.
• DIRECTLY SUPERVISES AND MANAGES THE FELLOWSHIP COORDINATORS AND ADMINISTRATORS SUPPORTING THE CARDIOLOGY FELLOWSHIP PROGRAMS, COMPRISING 2.5 DIRECT REPORTS IN TWO LOCATIONS.
• RESPONSIBLE FOR APPROPRIATELY DELEGATING TASKS, OVERSEEING MONTHLY IN-OFICE SCHEDULING TO ENSURE ADEQUATE COVERAGE, AND PROVIDING GUIDANCE AND DIRECTION RELATED TO EACH STAFF MEMBER’S PROFESSIONAL DEVELOPMENT.
• MANAGES PERFORMANCE FOR ALL DIRECT REPORTS, APPROVES TIME OFF REQUESTS, AND COMPLETES BOTH MID-YEAR AND END OF YEAR EVALUATIONS.

Qualifications

• Education or Equivalent Experience: Bachelor of Arts or Science (Required)
• Education Specialization: Healthcare Administration
• Equivalent Experience: And Minimum of five (5) years experience in a medical fellowship or residency program role, with a minimum of three (3) years in a supervisory role.