Manager of Extended Day Programs

Responsibilities

• Manage and schedule all extended day programs for the academic school year in accordance with Campbell Hall's mission and philosophy.
• Collaborate with the Elementary leadership regarding extended day programming for the academic year.
• Supervise, manage, and train the extended day staff (hiring process, scheduling and annual evaluations).
• Partner with HR to ensure timely completion of the hiring/onboarding process with new hires.
• Review and approve weekly timesheets for staff on a weekly basis.
• Prepare payments for all teachers, staff and 3rd party vendors providing extended day programs in coordination with the Business Office.
• Manage agreements and compliance measures with outside vendors.
• Manage SchoolPass program and oversee preparation of monthly billing to families in coordination with the Business Office.
• Manage CampBrain registration database for extended day programs.
• Communicate with parents to support enrollment, scheduling and payment collection.
• Use the operations department’s EMS reservation system to secure space for programs.
• Cook with the Operations department regarding Elementary bus riders.
• Liaise with off-campus food services regarding elementary lunch service.
• Coordinate staff to supervise the lunch/recess period for elementary students.
• Coordinate parent volunteers to help with lunch service.
• Prepare all written/electronic materials for extended day programs, including program descriptions and schedules to be shared with the Communications team for inclusion on the website and weekly parent newsletter (WAAG).
• Collaborate with the Director of Human Resources to plan faculty/staff childcare on non-student faculty-only days.
• Coordinate with the Business Office regarding the extended program’s budget and monitor expenses.
• Participate in/assist with other duties and routines, as needed.

Qualifications

• Bachelor’s degree
• 3-5 years as a school leader, managing staff, preferably in an Extended Day setting
• Experience with school-aged children
• Demonstrated organizational skills, attention to detail and ability to prioritize work
• Demonstrated ability to work within and manage program budgets
• Self-directed individual who is solution oriented, flexible, works well with teams and individuals with a positive attitude, exceptional initiative and judgement
• Strong customer-service orientation
• Strong written and oral communication skills
• Highly proficient in data management systems and computer applications (e.g. Google Suite, Word/Google Docs and particularly in Excel/Google Sheets); ability and willingness to learn additional applications, as needed
• Experience with SchoolPass and CampBrain, or similar systems
• Ability to work in a fast-paced environment and be responsive to changing priorities
• Ability and willingness to work a flexible schedule, including occasional evenings
• Ability to solve practical problems and apply common sense in dealing with everyday and emergency situations
• Enthusiasm and commitment to the vision, mission and philosophy of the School