Manager of Capital Expenditures

Responsibilities

• Acquisition/Rehabilitation Planning (Section 8 Focus)
• Support acquisition/rehabilitation underwriting by developing property-specific capex scopes, order-of-magnitude budgets, risk flags, and execution plans for Section 8 assets (occupied and/or phased rehab).
• Translate property condition assessment (PCA) findings, due diligence observations, and operational priorities into a practical scope of work with sequencing that protects residents and rental operations.
• Provide value engineering and constructability feedback as scopes and budgets are refined.
• Capital Plan Development and Budget Ownership
• Lead creation of property capital plans aligned with business plans, compliance requirements, and operating constraints, in partnership with Asset Management and site/regional teams.
• Build and manage project budgets, forecasts, and contingencies; maintain accurate cost-to-complete reporting.
• Present clear cost and risk updates to internal decision-makers (e.g., Executive Committee and Investment Committee).
• Procurement, Bidding, and Contracting Support
• Prepare and issue RFPs, bid packages, scopes, and contractor qualification requirements.
• Lead bidder walkthroughs; manage Q&A, bid leveling, and recommendation memos.
• Support contract execution (GC/sub/vendor), ensuring scope clarity, schedule requirements, insurance/compliance, and documentation standards.
• Project Execution Oversight (Leveraging On-Site Property Management Staff)
• Oversee project kickoff, staging, and sequencing; ensure resident communication plans are in place (through Property Management staff).
• Monitor schedule, submittals, long-lead items, and critical path risks; drive issue resolution with GC/vendor teams.
• Career Development, Training, and Professional Growth
• Support career development and professional growth through participation in Gilbane University programs.

Qualifications

• 10+ years of experience managing multifamily capex or construction projects, ideally including occupied rehab (affordable housing experience strongly preferred).
• Working knowledge of the capex project lifecycle: scope development, estimating, bid leveling, contract administration, schedule tracking, and closeout.
• Ability to write and manage RFPs/scopes, and to evaluate contractor proposals and qualifications.
• Strong competency reviewing budgets, change orders, and pay applications with supporting documents (lien waivers, affidavits, etc.).
• Comfort communicating with owners, lenders/investors, asset managers, property managers, consultants, contractors, and vendors; able to deliver clear, factual reporting.
• Proficiency with construction/project management software and Microsoft Office (Excel-heavy).
• Hybrid work environment with ability to travel frequently (up to 50% depending upon active pipeline).
• Bachelor’s degree in construction management, engineering, architecture, or related field (or equivalent experience).