Manager of Administrative Services

Role Responsibilities

Provides oversight and leadership for assigned departments and functions within Administrative Services
Supervises, trains, develops, and supports assigned staff to promote effective performance and consistent practices across the organization
Oversees purchasing operations, vendor relationships, procurement processes, and related compliance requirements
Oversees transportation and fleet operations, including driver operations, routing, contracted transportation services, vehicle maintenance, safety, training, and regulatory compliance
Provides leadership, training, and operational support for Program Assistance services throughout the agency
Reviews departmental operations and identifies opportunities to improve efficiency, consistency, service delivery, and resource utilization
Ensures assigned areas operate in accordance with agency policies, procedures, and applicable regulatory requirements
Collaborates with agency leadership, departments, programs, vendors, and other stakeholders to address operational needs and organizational priorities
Coordinates Administrative Services projects and initiatives as assigned by the Vice President of Administrative Services.

Requirements

• High School Diploma or GED required; Bachelor's Degree in business administration, management, transportation, logistics, or a related field preferred
• 5+ years of progressively responsible experience in administrative operations, transportation, purchasing, logistics, or a related field
• Supervisory or management experience preferred
• Knowledge of transportation operations, fleet management, DOT and DMV requirements, and applicable safety practices
• Extensive knowledge of Microsoft Office applications
• Strong organizational, communication, leadership, and problem-solving skills
• Ability to manage multiple priorities and work collaboratively across departments
• Ability to maintain a high level of professionalism and discretion when handling confidential information
• Valid New York State Driver's License
• Ability to respond to operational emergencies outside of regular business hours when necessary

Pay

SALARY 66,300 -71,400

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retailer plan
• Tuition reimbursement
• Vision insurance