Manager of Administration

Ensured consideration date: August 21, 2026

About the University

Michigan Technological University is an R1 technological research university founded in 1885 in Houghton. Our rural campus is situated just miles from Lake Superior in Michigan's scenic Upper Peninsula and is home to nearly 7,500 students from more than 60 countries. Consistently ranked among the best universities in the country for return on investment, Michigan’s flagship technological university offers more than 185 undergraduate and graduate degree programs. Research focus areas include defense, health, energy, automotive, environment, and aerospace. The area’s waters, forests, and snowfall support year-round recreation, including skiing, snowboarding, hiking, biking, and paddling. The University is an integral part of the region, supported by a friendly and welcoming community that takes pride in being a true college town.

Responsibilities

• Serve as Dean’s executive assistant, managing the calendar, maintaining office files and records, communicating to internal and external constituents on the Dean’s behalf, and participating in meetings.
• Perform complex administrative duties for the Dean, including overseeing the implementation and management of the College priorities and special projects.
• Analyze, compare, and evaluate various courses of action and make independent decisions on matters of significance, free from immediate direction, within the scope of the position responsibilities to implement MTU policies and COB priorities.
• Promote effective communication, coordination, and workflow within the College.
• Monitor and ensure the College meets MTU and COB timelines for key events (tenure, faculty reviews, etc.).
• Maintain and coordinate COB internal scholarships in coordination with MTU Scholarships.
• Maintain the Reach digital signage system.
• Maintain COB card swipe access to labs and building.
• Work collaboratively with Dean’s office personnel and faculty (Associate Dean, Assistant Dean, Directors, Coordinators, Committee chairs).
• Oversee COB staff and collaborate with other staff, as necessary.
• Troubleshoot problems, resolve concerns, and respond to inquiries with diplomacy and tact.
• Track and maintain College of Business activities.
• Assist students with attending conferences, flights, hotels, registrations.
• Supervise the UAW Administrative Aide and student workers.
• Maintain calendars for COB including Faculty office hours, faculty teaching schedules, and COB Staff calendar.
• Draft specialized and routine communications, including correspondence, reports, memoranda, and e-mail responses for the Dean’s signature.
• Independently respond to the Dean’s email and other correspondence when appropriate.
• Provide support for AACSB reports and visits.
• Coordinate faculty and staff searches and interviews.
• Oversee and coordinate faculty reappointment, promotion, and tenure processes; maintain confidential and sensitive faculty and staff personnel files.
• Manage and project summer faculty salaries; project summer revenue; process summer teaching EPAF and temporary hiring paperwork.
• Provide assistance in the resolution of budget questions regarding spending of funds in and out of the university.
• Assist faculty with research awards and project account administration for external funding, including reallocations and release time.
• Reconcile monthly financial reports for the College, including the maintenance of appropriate balances in general, designated and Michigan Tech Fund accounts.
• Authorize check requests, inter-account bills, journal transfers, and purchase orders up to $2,500 with delegated authority from dean.
• Input yearly salary increases and budget, track faculty summer salaries, balance summer returns.
• Provide project management for building repairs, remodels, and equipment purchases.
• Assist Dean with advancement and development projects.
• Serve as secretary to the Dean’s Advisory Council. Produce regular communications to Council members, take minutes at Council meetings, and participate in the planning and staging of Council meetings.
• Attend and maintain faculty meeting minutes and coordinate faculty ballot.
• Commit to learning about continuous improvement strategies and applying them to everyday work.
• Actively engage in university continuous improvement initiatives.
• Apply safety-related knowledge, skills, and practices to everyday work.

Requirements

• Bachelor’s degree in related field of study, or equivalent combination of education and direct experience.
• Three years experience working in an executive assistant (or comparable) position.

Qualifications

• Excellent communication and organization skills.
• Ability to work independently with little supervision.
• Ability to problem solve.
• Proven ability to manage multiple projects including financial, logistical, human resources, and other.

Preferred Qualifications

• 5+ years relevant experience working in the higher education industry.
• Knowledge of university policies and procedures including the promotion and tenure process.
• Demonstrated ability to handle a dynamic and fast-paced work environment with professionalism.
• Demonstrated success in, or potential future contributions to, working with persons with a wide variety of backgrounds and viewpoints.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Training and Conditions of Employment

• Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department:
  • Employee Safety Overview
  • Anti-Harassment, Discrimination, Retaliation Training
  • Annual Data Security Training
  • Annual Title IX Training
• Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Pay

The minimum salary for this position is $70,000. The final salary will depend on experience and qualifications.

Full-Time Equivalent (FTE): 100%. FLSA Status: Exempt. Appointment Term: 12 months.