Manager, Meetings & Events

About the role

The Manager, Meetings & Events plans and executes HPBA's portfolio of events, including aspects of our national trade show. This role combines event logistics, contract negotiation, venue sourcing, vendor management, and on-site leadership to deliver exceptional member experiences.

Responsibilities

• Plan and manage logistics for HPBExpo, in-conjunction-with events, and association events, including receptions, industry events, and executive and board meetings.
• Serve as on-site lead during major events and meetings.
• Lead vendor and contract management, ensuring smooth execution of events.
• Manage venue sourcing and negotiate contracts to secure optimal locations and services.
• Oversee vendor relationships, ensuring quality and timely delivery of services.
• Coordinate with internal teams and external vendors to ensure seamless event execution.
• Handle unexpected issues on-site, maintaining event integrity and attendee satisfaction.

Requirements

• Proven experience in event planning and management.
• Strong organizational skills and ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with the ability to build and maintain strong relationships.
• Experience with contract negotiation and vendor management.
• Ability to handle high-pressure situations and tight deadlines.
• Knowledge of event planning software and tools.

Qualifications

• Bachelor’s degree in Event Management, Business Administration, or related field.
• Minimum of 5 years of relevant experience in event planning and management.
• Experience with large-scale events and conventions.
• Proficiency in Microsoft Office Suite and event planning software.

Skills

• Event planning and coordination.
• Vendor management and negotiation.
• On-site event management.
• Communication and interpersonal skills.
• Time management and multitasking.
• Problem-solving and adaptability.

Benefits

• Competitive salary starting at $80,000, commensurate with experience.
• Comprehensive benefits package including medical, dental, vision, disability, life insurance, paid time off, paid holidays, and a 401(k) match.
• Flexible hybrid/remote work schedule.

Pay

$80,000 per year, commensurate with experience.

Schedule

Hybrid/Remote work schedule is allowed.