Manager, Meetings and Conferences

About the role

The Manager, Meetings and Conventions is responsible for the planning, logistics, and execution of internal meetings, incentive programs, conferences, and exhibits. This role ensures operational excellence, compliance, and exceptional attendee experiences on behalf of internal and external Takeda meetings.

Responsibilities

• Meeting & Event Logistics Management: Own end-to-end logistical planning and execution across the full meeting portfolio — launch meetings, National Sales Meetings, POA and SLT meetings, incentive and recognition programs, conferences, exhibits, symposia, and product theaters — including registration, housing and room blocks, transportation, Production, DMC management, food and beverage, ancillary meeting spaces.
• Vendor Leadership: Lead event management companies and vendor partners, driving timely delivery of services, contract adherence, and alignment with event goals
• Budget Oversight: Develop and oversee program budgets and SOWs, negotiate hotel and vendor contracts, and maintain financial compliance and transparency across the portfolio
• Compliance, Safety & Fair Market Value: Ensure all meetings adhere to organizational policy, safety standards, and security protocols, as well as U.S. pharmaceutical compliance, regulatory, and fair market value requirements for HCP and patient-facing components
• Stakeholder Collaboration: Partner