Manager, Conference and Gatherings

Core Responsibilities

• Calendar and Project Management
• Manage Prizmah’s internal program calendars and ensure their accuracy.
• Collect and disseminate information across our teams using collaborative tools such as Airtable, Slack, Box, and Google Suite.
• Collaborate with Prizmah teammates working on programs, operations, and communications to manage simultaneous projects and competing priorities.
• Program and Event Planning
• Create detailed event specifications to ensure that all vendors and staff have all necessary information and event logistics are executed seamlessly.
• Work closely with vendor partners such as hotels, venues, caterers, AV companies, photographers, videographers, etc. to ensure accuracy in contracts, orders, and execution with a high level of accountability to deadlines and program and participant needs.
• Partner with Prizmah’s program teams and marketing and communications team to project manage the design and production of event collateral including signage, program materials, swag, name badges, and other materials.
• Manage Prizmah’s inventory of program supplies, work with program leads to identify supply needs, and order supplies as necessary.
• Cook up on-site event logistics including load-in/setup, venue and vendor management, staffing the registration desk, and load-out.
• Manage seamless technical production on Zoom and other online platforms.
• Provide excellent customer service, promptly answering participant questions and handling issues with care and sensitivity towards participants’ needs, including troubleshooting registration issues and processing refunds.
• Draft and process contracts, letters of agreement, and invoice requests for participants in Prizmah’s cohort programs, and for Prizmah program presenters and vendors.
• Partner with the Prizmah finance and operations teams to coordinate financial management for Prizmah programs. Track payables and receivables from contracting or registration through to invoicing and payment and ensure that payments are properly recorded in tracking systems and databases.
• Exhibitor, Sponsor, and Prizmah Network Associate Sales and Relationship Management
• Collaborate with the Prizmah team to design compelling opportunities for organizations and companies to promote their products and services to schools at the Prizmah Conference and in our various publications and communications through the Prizmah Network Associates program.
• Partner with Prizmah’s operations team to design and administer efficient registration and fee payment systems for exhibitors, sponsors, and associates.
• Lead the sales process and manage relationships:
• Generate leads, conduct sales and intake conversations, and facilitate registration and fee payment.
• Create and seamlessly manage systems to track the sales process and ensure visibility and alignment across Prizmah’s teams.
• Cook up event logistics related to Prizmah Conference exhibitors: booth placement, setup, shipping and receiving, load-in and load-out, AV.
• Collect and organize copy and collateral for exhibitor, sponsor, and advertiser benefits: directory listings, graphics placement, etc.

Experience And Qualifications

• Holds a high standard of excellence for themself, has a strong attention to detail, approaches their work with a relational lens, and is excited to join a dynamic and nimble team.
• The Manager, Conference and Gatherings is a self-starter who takes initiative to contribute positively and collaboratively, and will thrive as part of a fast-paced remote team.
• Has a bachelor’s degree and 2-4 years of relevant program management, event management, or project management experience.
• Ideal candidate lives in the Washington, DC area and can work in an office in Rockville, MD a few days per week, or lives in the New York City area and can occasionally work from Prizmah’s office in Manhattan.
• Communicates clearly, effectively, and respectfully in writing and verbally.
• Is technologically fluent and able to learn new systems quickly.
• Previous experience managing systems with collaborative tools (Airtable, Google Sheets, Excel, Slack) is a plus.
• Manages and prioritizes multiple simultaneous projects with grace, generosity of spirit, and a sense of responsibility to their team.
• Bridges a disposition of service to their work with internal and external stakeholders.
• Able to travel six or more times a year for Prizmah in-person gatherings, events, and team meetings.
• Upcoming travel dates include November 16-18, 2026 and March 25-31, 2027.
• Has a knowledge of the Jewish community and the Jewish day school landscape.

What We Offer

• An excellent benefits package that includes comprehensive health insurance with a range of plans to select from, matching contributions to 401k, flexible spending accounts, vacation and sick time, and parental leave.
• A work environment that prioritizes building a strong work-place culture.
• We value learning and professional development. You will be a part of a great team that cares deeply about the work we do and each other.
• Early close on Fridays for Shabbat and on the Erev (eve) of other Jewish holidays.
• Closed for Jewish holidays.
• Competitive salary in the non-profit field in the range of $65,000 - $70,000.

Equal Opportunity Employer

Prizmah is an equal opportunity employer and encourages applications from all individuals. We value and are committed to advancing diversity, equity, perspective, inclusion, justice, and experience brought by people from all backgrounds. We strive for our team to reflect the diverse community we serve.