Manager - Financial Operations

About the role

The Public Utilities Department manages and directs the financial and business operations of the department, including budgeting, financial planning and analysis, accounting, procurement, contract administration, accounts payable, accounts receivable, and other assigned financial and administrative functions.

Responsibilities

• Supervise, direct, and evaluate assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Organize, prioritize and assign daily work activities; monitor status of work in progress and review completed work; confer with assigned staff, assist with complex situations/issues, provide technical expertise.
• Oversee assigned staff to ensure all financially related transactions are accurate and processed in a timely manner and are following financial guidelines relative to the Clerk's office and Budget Office requirements, divisional budgetary allowance, senior management, and all other Division directed policies.
• Lead operating, capital and revenue budget development with Directors, managers, project managers and analysts; includes creation and roll-out of analytical tools to provide a critical basis of information to facilitate budget development and provide framework for a coordinated Department submittal, roll up Division budgets into fund budgets and overall Department budget, analyze to identify trends and drivers, conduct budget review meetings that depict and explain the overall budget, trends, drivers and exceptions and obtain budget approval.
• Prepare Division budgets for operations support; monitor and manage expenses throughout fiscal year including periodic target and forecast analyses.
• Work cooperatively with the Clerk of Courts on the annual audit and preparation of the CAFR; provide analyses and explanations related to operating environment and variances.
• Create and roll out analyst tools to provide a critical basis of information for annual operating financial targets and forecasts development periodically throughout the year and framework for a coordinated department response, roll up divisions by fund, and analyze to identify trends and drivers.
• Respond to inquiries and advise client divisions on such items as budgeting, forecasting, budget amendments, purchasing policy, research in SAP, Excel, pivot tables, etc.
• Perform complex financial and operational ad hoc analyses and advise to support business decisions.
• Provide financial management and oversight to all business areas and Divisions within the assigned section; provide leadership and supervision to financial and operational staff in support of the Department's business activities; oversee general accounting, accounts payable, revenue management, purchasing, and other financial functions.
• Oversee all accounts payable transactions for assigned divisions; ensure all financial transactions with all responsible divisions are reconciled in a timely manner to SAP general ledgers and that all reports, especially external reports are accurate and agree with supporting evidential matter; authorize disbursements and review and approve payment vouchers and requisitions for purchase; identify needs for staffing, equipment, materials, services and supplies; and allocate, monitor and approve expenditures of budget funds.
• Provide the Department Head, Deputy Department Head and/or Operations Division Director with financially based information on a regular basis so that the assigned Divisions can be operationally and fiscally well managed using timely and informative information (as well as prospective information) to guide senior management decision making.
• Ensure divisional compliance with all applicable federal, state and county codes, laws, rules, regulations, standards, policies and procedures; monitor work environment and use of safety equipment to ensure safety of employees and other individuals; initiate any actions necessary to correct deviations or violations.
• Prepare ordinances, resolutions, staff recommendations, final orders, show-cause orders, preliminary orders, agenda items, and recommendations for presentation.
• Administer annual equipment maintenance and records contracts; monitor work to ensure compliance with terms of contract; review invoices and payment requests submitted by consultants/contractors; ensure indicated milestones/conditions have been met to release payment.
• Prepare reports in response to inquiries and correspondence from city, county, federal, and state agencies; ensure information is provided responsively; respond appropriately to politically sensitive and other high-profile issues, adhering to the Freedom of Information Act and other federal and state regulations governing the release of information.
• May be required to administer, plan, direct and manage all assigned matters pertaining to the regulation of private and investor-owned water and sewer utilities; provide managerial support to the Board appointed Collier County Water and Wastewater Authority; serve as liaison to the Department of Revenue to manage the Communications Services Tax receipts; manage and direct Contractor Licensing staff and interface with the Contractor Licensing Board.
• May be required to provide oversight of state and/or federal grant financials and associated reporting.
• May be required to supervise custodian of official records and files, including retention, maintenance, and archiving of records.
• Serve as County contact for financial matters relating to assigned Divisions.
• Serve as the official custodian of fiscal records and files for assigned Divisions, such as project ledgers, budget documents and asset management records.
• Serve as County contact for all financial matters relating to inter-local agreements with other municipalities, Florida Department of Transportation (FDOT) grants and funding, County managed Municipal Services Taxing Units (MSTU) projects, CRA agreements and all other agencies that interact with assigned divisions.
• Serve as liaison to the FDOT to manage, audit and review state and federal grants; periodically monitor, review and audit grants and agreements for assigned Divisions.

Requirements

• Bachelor's degree required.
• Five (5) years of related experience.
• Candidates without a degree should possess four (4) additional years of related experience.
• Experience independently managing multiple financial functions or business operations simultaneously, such as budgeting, accounting, procurement, contracts, revenue, accounts payable, or grants.
• Experience directly supervising employees.
• Experience with Microsoft Excel at the intermediate or advanced level.
• Experience leading or coordinating a department-wide or organization-wide financial initiative, budget process, financial system implementation, process improvement, or similar project.

Qualifications

• Fingerprinting required.

Skills

• Financial management and oversight.
• Strategic financial leadership.
• Operational and financial optimization.
• Microsoft Excel proficiency.
• Project management and coordination.

Benefits

Collier County offers a comprehensive benefits package to both regular full and part-time employees, including health insurance, retirement plans, paid time off, and more. For more information, please visit our benefits page.

Pay

The salary offered reflects the full pay range for this position, from entry level through advanced career stages. New employees are hired at, or near the entry point shown, depending on qualifications and relevant experience.

Schedule

Details on the schedule will be provided upon hire.