Manager - Financial & Contract Management

About the role

MTA Metro-North Railroad is a dynamic organization providing service to over 86.5 million customers, operating out of Grand Central Terminal. This role oversees facilities and operational contracts, manages the procurement lifecycle, supports financial operations, and assists with payroll and expense oversight.

Responsibilities

• Project manager for the Facilities Refuse and Recycling Removal contract portfolio (80+ purchase orders) across New York and Connecticut, MNR printing service contracts ; and other contracts to be determined based on organizational need.
• Develop contract scopes of work, cost estimates, and requisitions; partner with Procurement to support end-to-end contract acquisition and bid processes.
• Prepare and submit technical specifications and required procurement documentation (including procurement request and cybersecurity forms); review bid packages and contract documents for accuracy and compliance.
• Serve as a liaison between vendors, the Business Service Center, and internal departments to process invoices, resolve discrepancies, and respond to inquiries.
• Collaborate with user departments to support operational needs and service delivery.
• Process high-volume invoices across multiple service areas, including refuse and recycling, heating fuel, pest control, printing services, bottle less water coolers, facility furniture, Amtrak passenger billing, corporate credit cards, and other operational expenses.
• Support Service Design project managers by processing monthly invoices for key operational services such as ferry operations, parking programs, rail link services, and guaranteed ride programs.
• Reconcile invoices, investigate discrepancies, and resolve voucher mismatches to ensure accurate and timely payments.
• Maintain detailed tracking systems, including master receipting and requisition logs, to ensure financial accuracy and audit readiness.
• Perform ad hoc financial analysis and administrative support to improve operational efficiency and reporting.
• Cook up emergency work order documentation to the Controller’s Office.
• Aid in the review, analysis, and reporting of payroll and non-payroll expenses to support organizational financial oversight.
• Perform other duties as assigned.
• Comply with all policies and standards.

Requirements

• Working knowledge of contracts management, procurement, account payable, budget, general ledger, and PeopleSoft financial systems.
• Excellent communications skills, with the ability to interact with vendors, MNR Operations Departments and MTA Agencies.
• Strong problem-solving skills, analytical skills, attentions to details and hardworking.
• Ability to multi-task and manage requests from vendors and MNR Operations Departments.
• Familiarity with contract procedures, documentations and requisitions.
• Strong Knowledge of MS Office Suite (Excel and MS Word).
• Strong motivator, self-starter with strong interpersonal skills, and team player.

Preferred

• Familiarity with MNR Financial Systems.
• Familiarity with transportation operations (railroad operations preferred).
• Familiarity with MNR and MTA contract procedures and documentation.

Required Education and Experience

• Bachelor’s Degree in Arts/Sciences (BA/BS) Finance and Accounting or related degree.
• Demonstrated equivalent experience, education, and/or technical credentials to include four (4) years of related experience may be considered in lieu of degree.
• Minimum 5 years increasingly responsible complex role in the field of contract management, financial analysis and budget development and controls.
• Minimum 3 years managing a staff, process or projects.

The following is/are preferred:

• Familiarity with MNR Financial Systems.
• Familiarity with transportation operations (railroad operations preferred).
• Familiarity with MNR and MTA contract procedures and documentation.

Other Information

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”). Final salary is determined experience, skillset, and alignment with compensation practices. The posted range reflects expected compensation and may be updated as market or business needs evolve.

To be eligible for consideration for a new role, current MTA employees must complete at least one year of service in their current role prior to applying. Additionally, eligibility to interview is contingent upon maintaining a satisfactory record of job performance, attendance, and disciplinary conduct.

EQUAL EMPLOYMENT OPPORTUNITY/ADA DISCLAIMER MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers and encourage qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply. If you seek a reasonable accommodation for a medical condition or disability, or for a religious practice or observance, to participate in the job application or interview process, please notify your MTA representative once you have been contacted regarding the role.